We are looking for an experienced Billing Specialist to support the finance and accounting operations of a growing U.S.-based qualified-services organization.

This hands-on role manages the complete billing cycle, accounts receivable, accounts payable, payment tracking, and financial reporting.

The ideal candidate should have experience working with U.S. businesses, preferably law firms or professional-services organizations.

Key Responsibilities Billing &

• Invoicing

- Manage the complete client billing and invoicing cycle.
- Prepare and issue invoices based on agreed service fees, hourly rates, and reimbursable expenses.
- Create invoices for new client matters and ensure billing information is accurate.
- Review employee and professional billable time entries and follow up on missing or incomplete information.
- Coordinate invoice approvals with the responsible attorneys or managers.
- Track negotiated client billing rates and special billing arrangements.
- Ensure client invoices meet specific billing requirements, including purchase orders, invoice formats, and submission through AP portals.
- Track work-in-progress (WIP) and ensure billable expenses are invoiced promptly.

Accounts Receivable &

• Collections

- Monitor outstanding invoices and maintain accurate AR records.
- Follow up with clients regarding overdue payments.
- Communicate directly with U.S. client AP departments regarding invoice delivery, payment status, and remittance details.
- Record incoming payments and apply them to the correct invoices and accounts.
- Investigate payment discrepancies and coordinate resolution.
- Prepare weekly accounts receivable aging reports.
- Support cash flow forecasting and month-end billing activities.




- Escalate sensitive billing disputes or collection issues to the Controller or appropriate team member.

Pass-Through Expenses &

• Vendor Billing

- Review vendor invoices and ensure expenses are assigned to the correct client or project.
- Verify that vendor bills include the appropriate matter or reference ID.
- Track reimbursable and pass-through expenses to ensure they are billed to clients.
- Identify unbilled expenses and follow up with the appropriate team members.
- Reconcile vendor invoices and identify outstanding or unrecovered expenses.
- Prepare periodic reports on unbilled client expenses.

Accounts Payable

- Enter vendor bills into QuickBooks Online and verify proper coding and approvals.
- Assign expenses to the appropriate legal entity and general ledger account.
- Reconcile vendor statements and resolve discrepancies.
- Process employee expense reimbursements and verify supporting receipts.
- Maintain vendor records and collect W-9 forms for 1099 reporting.

Financial Reporting &

• Analysis

- Prepare financial reports and customized analysis for the Controller and finance leadership.
- Extract, clean, organize, and reconcile financial data from multiple systems.
- Use Microsoft Excel for financial analysis, reporting, and reconciliation.
- Prepare reports related to billing, collections, outstanding balances, and unbilled expenses.
- Use AI tools such as ChatGPT, Claude, or Microsoft Copilot to assist with data preparation and analysis.
- Independently verify all AI-generated information against original financial records.

Required Qualifications

- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 5 years of hands-on experience in billing, accounts receivable, bookkeeping, or accounting.
- Strong working knowledge of QuickBooks Online,
- Experience with LeanLaw, Billables AI is a plus

📌 Billing Specialist (Delhi)
🏢 Simpalm Staffing
📍 Delhi