- Experience in vendor registration and payment processing using SAP
- Manage vendor registration, payment reconciliation, invoice follow-ups, dispatch clearance, and coordination with internal teams
Roles &
Responsibilities Commercial / Collection
- Complete vendor registration for current customers.
- Prepare daily pay-in slips for depositing cheques/DDs.
- Maintain the Bank RTGS/NEFT Payment Received file along with supporting payment advice copies.
- Perform daily knock-off of received payments against outstanding invoices through cheque and RTGS/NEFT for both Sales and Service.
- Send payment acknowledgements to customers on a daily basis.
- Maintain cheque receipt entries in the Google Sheet for Sales, Service, and Accounts departments.
- Maintain and update outstanding statements for Sales and Service invoices.
- Follow up with clients for payment advice copies, short payments, and other payment-related discrepancies.
- Based on agreed payment terms and payment receipt, arrange installation clearance with the respective Sales ASM/TL.
- Generate Proforma Invoices through SAP for domestic Sales towards advance payment and before-dispatch payment collection,
and share them with customers via email or courier, wherever a hard copy is required.
- Rigorously follow up with customers for advance payments and before-dispatch payments as per the agreed payment terms.
- Share the pending advance order details with each Salesperson on a weekly basis via email and obtain confirmation of the expected advance payment date.
- Provide dispatch clearance to the Umbergaon factory based on applicable payment terms and collection status.
- Send daily dispatch intimation emails to customers along with the applicable tax invoices and upload the tax invoices on respective vendor portals, wherever required.
- Provide monthly billing and collection data to all regional/zone teams.
- Update Sales and Service outstanding data in the Google Sheet on a monthly basis.
- Coordinate with Sales, Service, Accounts, and other internal teams to resolve payment and collection-related issues.
- Monitor overdue invoices and follow up with customers to ensure timely payment realization.
- Maintain proper documentation and records of customer payments, remittances, and outstanding balances.