Job Title: Back Office & Administration Executive

Company: APDS ADDRESS PVT LTD

Department: Back Office & Administration

Job Location: KOLKATA, PS Qube Building

Employment Type: Full time

Experience: 2–5 Years (Preferred)

Industry: Real Estate

Job SummaryWe are looking for a responsible, organised, and detail-oriented Back Office & Administration Executive/Manager to manage daily office operations, sales data, vendor coordination, billing, invoicing, employee attendance, incentive records, and recruitment activities.

The candidate will be responsible for ensuring smooth administrative operations and maintaining proper coordination between the sales, accounts, vendors, and management teams.

Key Responsibilities1. Sales Data & MIS Management

- Maintain daily sales data, booking records, client details, and sales reports.
- Prepare daily, weekly, and monthly sales performance reports.
- Maintain records of site visits, leads, bookings, and sales executives' performance.
- Update and monitor sales-related Excel sheets and MIS reports.
- Ensure accuracy and proper documentation of all sales records.

2. Office Administration

- Manage day-to-day office administration and operational activities.
- Maintain office records, documents, files, and registers.
- Coordinate office requirements, stationery, and other administrative needs.
- Ensure smooth functioning of daily office operations.

3. Vendor & Billing Coordination

- Coordinate with vendors regarding quotations, bills, invoices, and payments.
- Verify vendor bills and submit them to the accounts department for processing.
- Maintain vendor details, billing records, and payment follow-ups.
- Ensure timely coordination for all vendor-related matters.

4. Accounts & Taxation Coordination

- Coordinate with the accounts team regarding invoice generation and documentation.
- Assist in maintaining GST and TDS-related records and documentation.
- Coordinate for GST invoices, TDS deductions,



and other billing requirements.
- Maintain proper records of company expenses and invoices.
- Follow up on pending invoices and billing-related matters.

5. Invoice Generation & Documentation

- Generate and maintain sales, service, and other company invoices as required.
- Maintain invoice registers and billing records.
- Ensure proper documentation and timely submission of invoices.
- Coordinate with relevant departments for invoice-related requirements.

6. Employee Attendance & Incentive Management

- Maintain daily employee attendance, leave, and working records.
- Prepare monthly attendance reports.
- Maintain employee incentive records based on sales performance.
- Coordinate with the accounts team for incentive calculations and disbursement.
- Maintain updated employee records and documentation.

7. Recruitment & HR Coordination

- Handle recruitment activities and candidate sourcing.
- Schedule interviews and coordinate with candidates and management.
- Maintain employee joining documents and personal records.
- Coordinate onboarding and joining formalities.
- Maintain recruitment status and employee databases.
- Required Skills & QualificationsGraduate in any discipline; B.Com or relevant qualification preferred.
- 2–5 years of experience in back office, administration, or accounts coordination.
- Good knowledge of MS Excel, MS Word, and Google Sheets.
- Basic understanding of GST, TDS, invoicing, and billing processes.
- Valuable communication and coordination skills.
- Strong organisational and data management abilities.
- Ability to handle multiple responsibilities independently.
- Knowledge of recruitment and HR administration will be an added advantage.

Preferred Candidate ProfileWe are looking for someone who is sincere, disciplined, responsible, proactive, and capable of independently handling back-office operations, administrative responsibilities, and interdepartmental coordination.

Interested candidates can share their updated CV along with current and expected salary details.

📌 Back Office Executive (Kolkata)
🏢 APDS ADDRESS
📍 Kolkata