Job Title: Executive Assistant & Office Coordinator

Location: Mumbai (On-Site)

Role Overview

We are looking for a highly organized, proactive Executive Assistant & Office Coordinator to join our Mumbai office on a full-time, on-site basis. Serving as a vital operational link for the branch, this role combines direct executive support to one or more Partners with day-to-day office administration, accounts coordination, and data management, while providing flexible backup support to the wider Mumbai admin and accounts teams as required. The ideal candidate is a dependable, detail-oriented multitasker who communicates professionally, handles confidential matters with complete discretion, and keeps daily operations running smoothly.

Key Responsibilities

- Partner & Executive Support
- Email & Client Correspondence
- Accounts, Billing & Expense Management
- Cross-Team Admin & Accounts Support
- Data Entry, Filing & Record Maintenance
- Document Formatting & General Office Operations

Qualifications & Skills
- Education & Experience: Bachelor’s degree in any discipline (Commerce or Business Administration preferred); 1-2 years of experience in an Executive Assistant, Office Coordinator,



or Office Administration role, ideally within a law firm, CA firm, or professional services workplace.

- Technical Proficiency: Strong working knowledge of MS Office (Word, Excel, PowerPoint, Outlook), specifically comfortable with spreadsheets, reconciliations, and data entry along with familiarity with document management (word and pdf) and scheduling tools.

- Accounts & Operational Acumen: Practical experience handling expense statements, basic bookkeeping/invoice processing, filing systems, and day-to-day branch administration.

- Communication & Interpersonal Skills: Excellent written and verbal English communication, polished phone etiquette, and the confidence to interact professionally with senior leadership, colleagues across departments, and international clients.

- Core Attributes: Collaborative, hands-on mindset, high attention to detail, strong time-management and prioritization skills, absolute integrity regarding confidential legal matters, and the ability to work independently with minimal supervision.

apply via email: [email protected]

📌 Assistant to Partner (Mumbai)
🏢 Chadha u0026 Chadha
📍 Mumbai