Role & responsibilities :

Key Accountabilities and Performance Indicators (KPIs) Central PMO Planning

1. Master Planning & Scheduling

- Develop and maintain integrated master schedules for all projects, including milestones, dependencies, critical paths, and key deliverables.
- Establish baseline schedules and lead periodic schedule reviews, revisions, and re-baselining exercises.
- Integrate design, procurement, construction, sales readiness, and handover activities into a unified project plan.
- Ensure alignment of project timelines with business objectives and delivery commitments.

KPIs

- Schedule adherence (%)
- Baseline schedule variance
- Planning accuracy
- Critical path compliance
- Milestone achievement rate

1. Look-Ahead Planning & Execution Alignment

- Prepare and monitor 30/60/90-day look-ahead plans in coordination with project teams.
- Identify execution constraints and proactively drive resolution through cross-functional collaboration.
- Monitor productivity levels, potential delays, bottlenecks, and resource utilization.
- Facilitate regular planning reviews to ensure execution readiness.

KPIs

- Weekly plan adherence
- Constraint removal rate
- Productivity improvement index
- Planned vs. actual task completion
- Resource utilization efficiency

1. Project Performance Monitoring

- Track actual progress against approved plans and baseline schedules.
- Monitor milestone achievement, forecast project completion dates, and analyze schedule variances.
- Identify emerging risks and recommend corrective actions to ensure project objectives are met.
- Maintain project performance dashboards and planning intelligence reports.

KPIs

- On-time milestone achievement
- Schedule variance index
- Forecast accuracy
- Risk mitigation closure rate
- Project delivery performance

1. Governance & Reporting

- Publish weekly, monthly, and quarterly management dashboards and MIS reports.




- Maintain project status reporting, RAG indicators, risk registers, and action trackers.
- Support Monthly Business Reviews (MBR), Quarterly Business Reviews (QBR), Steering Committee reviews, and leadership presentations.
- Provide actionable insights to enable informed management decisions.

KPIs

- Reporting timeliness
- Reporting accuracy
- Executive decision-support effectiveness
- Dashboard compliance
- Stakeholder satisfaction

1. Cross-Functional Coordination

- Partner with Engineering, Design, Procurement, Contracts, Finance, Sales, CRM, and Project Delivery teams to align project plans.
- Ensure readiness for project launches, construction milestones, possession, and handover activities.
- Drive closure of inter-departmental dependencies impacting project timelines.
- Facilitate stage-gate reviews and governance checkpoints.

KPIs

- Inter-function dependency closure rate
- Stage-gate readiness score
- Cross-functional issue resolution time
- Stakeholder alignment index
- Launch and handover preparedness

1. PMO Setup & Process Institutionalization (New Business Setup)

- Establish the PMO operating framework, governance structure, planning standards, templates, and reporting cadence.
- Define portfolio-level KPIs, review mechanisms, and escalation protocols.
- Implement PMO tools and systems including Excel, Power BI, ERP, and project management platforms.
- Build organizational PMO capability through standard processes, training programs, and team development initiatives.




- Drive continuous improvement through process optimization and best-practice implementation.

KPIs

- PMO maturity index
- Process adoption rate
- Dashboard automation level
- PMO compliance score
- Training and capability development effectiveness

1. Handover & Business Delivery Performance

- Monitor project completion, snag closure, regulatory approvals, and possession readiness.
- Coordinate with CRM and project teams to ensure successful customer handovers.
- Track business delivery milestones linked to revenue recognition and customer collections.
- Ensure planned possession timelines are achieved.

KPIs

- Snag closure rate
- Handover adherence (Planned vs. Actual)
- Possession readiness score
- Customer handover success rate
- Revenue realization post-handover

Preferred candidate profile

- 15 years of experience in Real Estate, Construction from Tier1 developers, focused in residentials projects.
- Proven experience in Portfolio Governance, Program Management, and Central PMO leadership.
- Solid expertise in project controls, scheduling, planning, cost management, and cash flow forecasting.
- Experience in leadership reporting, executive dashboards, MBR/QBR reviews, and strategic business planning.
- Understanding of real estate business metrics including sales bookings, collections, inventory management, and revenue recognition.

Educational Qualifications
- Bachelor's Degree in Civil Engineering, Construction Management, Architecture, or a related discipline.
- MBA/PGDM in Operations, Project Management, Construction Management, or equivalent qualification from reputed institutions such as NICMAR will be preferred.
- Professional certifications such as PMP, PMI-SP, PRINCE2, Lean, Six Sigma, or other relevant project management certifications will be an added advantage.

📌 AGM PMO (Planning) (New Delhi)
🏢 Career Tree HR Solutions
📍 New Delhi