Job Title: Admin Officer

Location: BEPL Barkhera, Pilibhit

Department: HR/Admin/Security

Reporting To: Unit HR Head

Role Purpose The Admin Officer is responsible for managing end-to-end administrative operations at the power plant site, including facilities management, workforce administration (including contract workforce), compliance tracking, and supporting HR processes to ensure smooth and efficient site functioning.

Key Responsibilities

1. Time Office & Shift Management

- Manage employee shift scheduling, attendance, and roster planning.
- Oversee time office operations ensuring accuracy in attendance records.
- Maintain leave records through HRMS and ensure timely updates and approvals.
- Coordinate with department heads for shift adjustments and workforce planning.

2. Contractor Workforce Management

- Manage deployment and administration of contract workforce across plant, township, and guest house.
- Validate contractor manpower attendance and provide accurate payroll inputs.
- Ensure timely submission and verification of contractor bills in line with manpower deployment.
- Track statutory compliances of contractors (PF, ESIC, wages, bonus, etc.).
- Conduct periodic audits of contractor records and documentation.
- Liaise with contractor vendors to ensure adequate manpower availability and performance.
- Ensure adherence to labor laws, company policies, and contract terms.

3. Site Administration & Facilities Management

- Oversee administration of plant premises, township, and guest house facilities.
- Ensure upkeep and maintenance of infrastructure, utilities, and amenities.




- Monitor horticulture activities including landscaping and greenery maintenance.
- Ensure cleanliness, hygiene, and upkeep of plant premises and temple.

4. Employee Engagement & Events Support

- Assist in planning and execution of employee engagement initiatives and events.
- Coordinate logistics, vendors, and internal stakeholders for smooth execution.
- Support employee welfare initiatives to enhance engagement and morale.

5. Budgeting, Procurement & Vendor Management

- Support preparation and monitoring of admin budgets.
- Handle procurement of admin-related materials and services.
- Manage and liaise with multiple vendors (facility, housekeeping, security, contractors, etc.).
- Ensure cost optimization, service quality, and contract compliance.
- Maintain vendor database and ensure timely renewals of agreements.

6. MIS & Reporting

- Prepare and maintain administrative, HR, and contractor-related MIS reports.
- Track key metrics such as attendance, contractor strength, compliance status, and expenses.
- Provide timely reports to management for review and decision-making.

7. HR Support Functions

- Assist Unit HR Head in recruitment coordination, onboarding, and documentation.
- Support employee confirmation processes and documentation tracking.




- Follow up with stakeholders for closure of HR-related activities.
- Maintain employee and contractor records ensuring data accuracy.

8. Security Management

- Supervise site security operations and deployment of security personnel.
- Ensure adherence to security SOPs and protocols across plant and township.
- Monitor access control, surveillance systems, and incident reporting.
- Conduct periodic security audits and ensure compliance.

9. SAP Operations

- Process vendor and contractor bills through SAP (PR/SES/GRN).
- Ensure timely and accurate documentation for invoice processing.
- Coordinate with finance and procurement teams for smooth processing.

10. Action Tracking & Continuous Improvement

- Proactively track and close open HR/Admin action items.
- Identify process improvement opportunities in admin and contractor management.
- Ensure compliance with company policies, statutory requirements, and audit standards.

Key Skills & Competencies:

- Solid administrative and contractor workforce management skills
- Knowledge of labor laws and statutory compliance (PF, ESIC, CLRA, etc.)
- Experience with HRMS and SAP systems
- Vendor and stakeholder management
- Attention to detail and compliance orientation
- Problem-solving and proactive approach

Qualifications & Experience:

- Graduate/Postgraduate in any discipline (MBA/PGDM will be added advantage)
- 5-10 years of experience in administration/HR in manufacturing/power sector
- Hands-on experience in contractor workforce management is essential

📌 Administration Officer (Pilibhit)
🏢 Bajaj Energy
📍 Pilibhit