– ADMIN EXECUTIVE

Department: Administration

Designation: Admin Executive

Reporting To: Management / Head – Administration

Job Purpose The Admin Executive will be responsible for the smooth functioning of day-to-day administrative activities, maintenance of office and factory infrastructure, coordination with internal departments and external agencies, statutory liaison, and ensuring a safe, clean and effective working environment for employees and workers.

Roles & Responsibilities

1. Office Administration

- Manage and oversee day-to-day office and factory administrative activities.
- Handle official email correspondence through Outlook/Gmail.
- Ensure the availability of office supplies, stationery and other administrative requirements.
- Coordinate procurement and purchasing of office and factory requirements.

2. Finance & Administrative Coordination

- Manage petty cash and maintain proper supporting documentation.
- Prepare monthly administrative expenses and budgets and submit them to the Accounts Department.
- Coordinate with the Accounts Department for vendor payments and payment follow-ups.
- Handle invoicing and related administrative documentation.

3. Facility & Infrastructure Management

- Oversee vehicle maintenance, servicing, insurance and related documentation.
- Coordinate transportation and dispatch activities.
- Supervise civil works, repairs and general maintenance.
- Ensure proper gardening, housekeeping and cleanliness of the premises.
- Manage monthly stock verification and inventory records.

4. Employee & Worker Welfare

- Ensure proper arrangements for food, canteen facilities, tea and coffee for employees and workers.




- Maintain first-aid facilities and ensure the availability of essential medical supplies.
- Coordinate employee engagement activities, company events and training programmes.

5. Statutory & Government Liaison

- Coordinate with the Pollution Control Board for relevant compliance requirements.
- Liaise with the Inspectorate of Factories.
- Coordinate with BESCOM for electricity-related matters.
- Liaise with local police authorities regarding traffic, security and other administrative matters.
- Maintain necessary records, documentation and follow-ups related to statutory authorities.

6. Security & Safety Management

- Manage and coordinate with the security agency, security guards and security supervisors.
- Monitor security arrangements and ensure proper deployment of security personnel.
- Oversee CCTV monitoring and ensure effective surveillance of the premises.
- Coordinate with concerned departments to address security and safety-related concerns.

Key Expectations

- Strong administrative and coordination skills.
- Ability to independently manage multiple responsibilities.
- Good communication and interpersonal skills.
- Vendor management and negotiation capabilities.
- Knowledge of basic statutory and factory administration requirements.
- Good documentation, record-keeping and reporting skills.
- Proactive approach towards problem-solving and facility management.
- Ability to coordinate effectively with employees, workers, vendors, government authorities and management.

Overall Responsibility: To ensure smooth, efficient and uninterrupted administrative and facility operations of the office and factory premises. Pay: ₹34,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Admin Executive (Bengaluru)
🏢 Our Links India
📍 Bengaluru