About Pacific Minerals

Pacific Minerals is an Indian supplier and exporter of industrial minerals, specialising in Silica Sand and Kaolin Clay. We are looking for a detail-oriented and organised Admin Executive with strong Advanced Excel skills and prior experience in export/import operations.

Job Summary The candidate will be responsible for managing administrative activities, preparing advanced Excel reports, maintaining business databases, generating MIS reports and coordinating export/import-related documentation and operational activities.

The ideal candidate should have excellent command over MS Excel, data management, reporting and documentation, along with an understanding of international trade procedures.

Key Responsibilities

1. Advanced Excel & MIS Reporting

- Prepare daily, weekly and monthly MIS reports.
- Generate advanced Excel reports using Pivot Tables, VLOOKUP, XLOOKUP, IF formulas, SUMIFS, COUNTIFS and other advanced functions.
- Maintain and analyse sales, purchase, inventory and shipment data.
- Prepare buyer-wise, supplier-wise, product-wise and country-wise reports.
- Consolidate, clean and maintain large volumes of business data.
- Develop automated Excel dashboards and performance reports.
- Identify data discrepancies and ensure accuracy in reporting.

2. Export & Import Documentation

- Handle and maintain export/import-related documentation.
- Prepare and maintain Proforma Invoices, Commercial Invoices, Packing Lists and other shipping documents.
- Coordinate with CHA, freight forwarders, transporters and other logistics partners.
- Maintain shipment tracking and documentation records.
- Assist in managing purchase orders, sales orders and customer records.
- Maintain records of export shipments and their status.

3.



Administrative & Operational Activities

- Manage day-to-day office administration.
- Maintain digital and physical documentation and records.
- Handle data entry, filing and database management.
- Coordinate with internal departments, suppliers and customers.
- Prepare business reports and presentations as required.
- Ensure smooth execution of administrative and operational activities.

Required Skills & Qualifications
- Graduate in B.Com, BBA, Business Administration or a relevant field.
- 2–4 years of experience in administration, MIS reporting or export/import operations.
- Excellent knowledge of Advanced MS Excel.
- Practical experience with Pivot Tables, VLOOKUP, XLOOKUP, SUMIFS, COUNTIFS and Excel dashboards.
- Knowledge of export/import documentation and shipping procedures.
- Good command over MS Office (Excel, Word and PowerPoint).
- Strong analytical, organisational and data-management skills.
- Good communication and coordination skills.
- High attention to detail and accuracy.

Preferred Candidate Profile
- Candidates with experience in an Export House, Trading Company or Manufacturing Industry will be preferred.
- Should be capable of independently preparing and analysing Excel reports.
- Must be organised, proactive and capable of handling multiple responsibilities.
- Knowledge of ERP systems or accounting software will be an added advantage.

What We Offer
- Opportunity to work in a growing export-oriented business.
- Skilled and growth-oriented work environment.
- Exposure to international trade and export operations.
- Opportunity to develop reporting, analytical and operational skills.

Interested candidates can apply with their updated resume. send email to [email protected]

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Admin Executive – Advanced Excel & Export/Import (Ambli)
🏢 Pacific Mineral
📍 Ambli