Project & Operations Coordinator - Private Villa Development (Goa)

Goa, India (On-site)

6 days per week

Job Overview

We are seeking a highly organized, detail-oriented Project & Operations Coordinator to assist the owner in managing the construction and development of a private luxury villa in Goa.

Key Responsibilities

Construction & Site Coordination

- Assist in day-to-day supervision of villa construction :

- Track project timelines and ensure milestones are met

- Coordinate with architects, contractors, and site workers

- Monitor quality of work and flag issues to the owner

- Maintain detailed progress reports and site documentation

- Ensure materials arrive on time and match specifications

Vendor & Procurement Management

- Source and coordinate with vendors and suppliers
- Request quotes, compare pricing, and track orders
- Manage purchasing of construction materials, fixtures, and equipment
- Track delivery schedules and confirm receipt on-site
- Maintain organized vendor contact lists and records

Administrative & Organizational Support

- Maintain organized digital records for the project
- Track budgets, invoices, payments, and expenses
- Schedule meetings and site visits
- Prepare weekly reports for the owner
- Maintain documentation, contracts, permits, and approvals

Digital & Systems Management

- Manage project files using Google Drive, Sheets, Docs, and shared systems :

- Use project management tools (Notion, Trello, Asana, etc.) to track tasks and timelines

- Maintain centralized organization of documents, drawings, and approvals

- Assist with digital communication and coordination with remote stakeholders

Owner Assistance

- Act as the primary in office liaison for the owner :

- Coordinate requests and instructions from the owner

- Provide daily updates and progress summaries





- Help implement systems to keep the project organized and efficient

Online Platform Liaison (Future Villa Rental Preparation)

- Help coordinate photography, listing information, and guest operations setup
- Assist with digital operations once the villa nears completion

Requirements : Essential

- Based in Goa and available on-site 6 days per week :

- Strong organizational and multitasking skills :

- Fluent in English :

- Strong computer literacy

Technical Skills

Must be comfortable with:

- Google Workspace (Docs, Sheets, Drive, Calendar) :

- Project management tools (Notion, Trello, Asana or similar)

- Basic budgeting and spreadsheet tracking

- Digital file organization

Preferred Background

- Construction project coordination
- Architecture or interior design firms
- Hospitality project management
- Property development
- Executive assistant roles with operational responsibility

Personal Traits

- Extremely organized and detail-oriented
- Proactive and able to anticipate needs
- Calm under pressure and able to manage multiple tasks
- Strong communicator with vendors and contractors
- Trustworthy and responsible

Compensation

Competitive salary based on experience.

How to Apply

Please send:

- Resume/CV
- Brief introduction about your experience
- Examples of projects or roles where you handled coordination, organization, or project management

Pay: ₹25,000.00 - ₹35,000.00 per month

Ability to commute/relocate:

- Parra, Goa: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What tools or software are you already using for project management and organizing yourself?

Education :

- Diploma (required)

Experience :

- Project management: 2 years (preferred)
- Administrator: 2 years (preferred)

Shift availability:

- Day Shift (required)

Work Location: In person

📌 Project & Operations Coordinator - Villa Project (Goa) (Parra)
🏢 Bungalow Parra Villa
📍 Parra