Job Title

Manager - Administration & Facilities

Location

Lower Parel, Mumbai, India

Department

Operations & Administration

Reporting To

Vice President - Operations, India

Role Purpose

To manage the day-to-day administration and facilities operations of the India Campus,

ensuring efficient infrastructure management, smooth administrative services, vendor

coordination, security, housekeeping, maintenance, and operational support to provide a safe,

clean, secure and productive environment for students, faculty, staff and visitors.

Key Responsibilities

1. Administration & Campus Operations

- Manage day-to-day administrative operations of the India Campus.
- Ensure smooth functioning of offices, classrooms, meeting rooms and common areas.
- Maintain office assets, furniture, records and administrative documentation.
- Coordinate space allocation, seating arrangements and workplace readiness.
- Ensure high standards of campus administration and operational efficiency.

- Facilities Management

- Coordinate housekeeping, security, electrical, plumbing, HVAC, DG and other facility

services.

- Ensure timely preventive and breakdown maintenance of campus infrastructure.
- Monitor cleanliness, hygiene and overall upkeep of the campus.
- Coordinate Annual Maintenance Contracts (AMCs) and monitor service quality.
- Ensure all facilities remain secure, functional and operational at all times.

1. Vendor Management

- Coordinate with vendors and service providers for facility-related services.
- Obtain quotations and support vendor selection in accordance with company policies.
- Monitor vendor performance and ensure timely delivery of services.
- Coordinate work completion, documentation and vendor payment processes.
- Maintain effective working relationships with all service partners.

- Security & Safety





- Coordinate campus security operations and visitor management.
- Ensure CCTV systems, access control and security procedures are functioning

effectively.

- Support implementation of fire safety and emergency preparedness measures.
- Coordinate periodic safety inspections and ensure corrective actions are completed.
- Promote a safe and secure working environment across the campus.

1. Procurement & Asset Management
- Coordinate procurement of office supplies, housekeeping materials and facility

consumables.

- Maintain inventory records of administrative assets, furniture and equipment.
- Track stock levels and ensure timely replenishment.
- Support annual physical verification of assets.
- Ensure optimum utilization and maintenance of organisational resources.

1. Event & Operational Support
- Coordinate administrative arrangements for meetings, training programmes, seminars

and institutional events.

- Support logistics for visiting faculty, guests and senior management.
- Coordinate transportation, hospitality and operational requirements whenever

required.

- Ensure seamless administrative support for all campus activities.

1. MIS & Documentation
- Prepare weekly and monthly administration reports.
- Maintain records of maintenance activities, vendor contracts, AMCs and asset

registers.

- Track service requests and ensure timely closure.
- Prepare reports,



dashboards and presentations using Power BI, MS Excel and

PowerPoint.

- Maintain accurate documentation for administrative and facility operations.
- Graduate in any discipline (MBA or Diploma in Administration/Facilities

Management preferred).

- 6-10 years of experience in Administration and Facilities Management.
- Experience in educational institutions, corporate offices, hospitality, healthcare or

large commercial establishments will be preferred.

- Good knowledge of vendor coordination, facility operations and office administration.
- Working knowledge of Power BI, MS Office, particularly Excel, Word and

PowerPoint.

- Strong communication, coordination, planning and problem-solving skills.
- Ability to manage multiple stakeholders and ensure smooth day-to-day operations.

Work Structure

- This is a Lower Parel, Mumbai-based office role.
- The role requires regular on-campus presence to oversee administration and facilities

operations.

working hours during emergencies, audits or major institutional events.

- Work schedules will be aligned with operational priorities and campus requirements.

Pay: ₹50,000.00 - ₹60,000.00 per month

Ability to commute/relocate:

- Lower Parel, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Current Salary? Please mention inhand only.
- Expected Salary? Please mention inhand only.
- Are you currently based in Mumbai?
- This is an onsite job, will you be comfortable working from our office based in Lower Parel?
- How many years of relevant experience do you have?
- Are you currently working somewhere?
- What is your notice period?

Education :

- Bachelor's (required)

Experience :

- Supply chain ma

📌 Administration Manager (Parel)
🏢 Britts Imperial University College
📍 Parel