Job Description - Executive Assistant (Office Administration & Coordination)

Location :Behror, Rajasthan Position Type :Full time

Position Summary

Key Responsibilities

- Provide comprehensive administrative support to senior management.
- Manage calendars, appointments, meetings, travel schedules, and follow-ups.
- Prepare presentations, reports, meeting agendas, minutes of meetings (MOM), and action trackers.
- Coordinate internal and external meetings, conferences, workshops, and stakeholder interactions.
- Schedule and manage virtual meetings through Microsoft Teams, Zoom, and Google Meet.
- Track action items and ensure timely follow-up with stakeholders.
- Assist in managing day-to-day office operations and administrative functions.
- Coordinate with vendors, consultants, service providers, and external agencies.
- Maintain office records, databases, and documentation systems.
- Prepare and maintain Excel trackers, MIS reports, dashboards, and databases.
- Organize digital filing systems and ensure proper document control.
- Utilize AI tools and modern office software to improve productivity.
- Act as a coordination point between management, consultants, advisors, vendors, and team members.
- Support research, strategic initiatives, business development activities, and special projects.




- Be willing to undertake responsibilities beyond routine administrative work whenever required.

Qualifications :

- Graduate in Commerce, Management, Science, Engineering, or any relevant discipline.
- MBA or equivalent qualification will be an added advantage.
- 1-5 years of experience in Executive Assistant, Office Coordinator, Administrative Executive, Business Coordinator, or similar roles.
- Freshers with exceptional communication and computer skills may also be considered.

Required Skills :

- Excellent command over Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Strong knowledge of Google Workspace.
- Excellent written and verbal communication skills in English and Hindi.
- Strong organizational and multitasking abilities.
- Ability to work independently with mínimal supervision.
- High level of integrity and confidentiality.
- Quick learner with a proactive approach.
- Smart, energetic, and professionally presentable.
- Flexible to support occasional extended working hours, travel, and urgent assignments.
- Strong attention to detail and commitment to deadlines.
- Eagerness to learn and grow into higher responsibility roles.

Reporting To

Senior Management / Director’s Office

Pay: ₹40,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Behror)
🏢 Add-x Biotech
📍 Behror