Job Description: Dispatch Executive

Location: Malad, Mumbai

Industry: Import & Export

Experience Required: 2–4 Years

Salary: ₹20,000–₹25,000 per month (depending on experience and suitability)

Employment Type: Full-Time

Job Overview

An established organisation engaged in the Import & Export business is looking for a responsible, organised and detail-oriented Dispatch Executive to manage and coordinate day-to-day dispatch operations.

The candidate will be responsible for coordinating the movement of goods, preparing dispatch-related documentation, maintaining accurate records, following up with transporters and logistics partners, and ensuring that consignments are dispatched within committed timelines.

The ideal candidate should have prior experience in dispatch operations, logistics coordination, documentation and shipment tracking, preferably in an import-export, trading or distribution environment.

Key Responsibilities

1. Dispatch Planning & Execution

- Handle day-to-day dispatch activities and ensure timely processing of customer orders.

- Coordinate the packing, labelling and dispatch of goods as per order requirements.

- Verify product details, quantities and other relevant information before dispatch.

- Ensure that all consignments are dispatched accurately and within scheduled timelines.

- Coordinate with the concerned departments to ensure goods are ready for dispatch.

2. Logistics & Transport Coordination

- Coordinate with transporters, courier companies and logistics partners for timely movement of consignments.

- Arrange vehicles and transportation as per dispatch requirements.

- Follow up on shipment movement and delivery status.





- Track dispatched consignments and proactively communicate delays or delivery-related issues.

- Maintain regular coordination with logistics partners for smooth dispatch operations.

3. Dispatch Documentation & Records

- Prepare and verify dispatch-related documents, invoices, delivery challans, packing lists and other relevant paperwork.

- Maintain proper records of outgoing materials, shipment details and transporter information.

- Ensure that dispatch documents are accurate and shared with the concerned parties on time.

- Maintain systematic documentation for future reference and internal records.

- Assist in maintaining stock and dispatch registers.

4. Internal & Customer Coordination

- Coordinate with Sales, Stores, Accounts and other internal departments for order processing and dispatch execution.

- Keep the concerned teams informed about dispatch schedules and shipment status.

- Respond to dispatch-related customer queries and provide shipment updates.

- Follow up on pending deliveries and coordinate for timely resolution of issues.

5. MIS & Reporting

- Maintain daily dispatch reports and shipment tracking records.

- Prepare regular reports on dispatched orders, pending consignments and delivery status.

- Update dispatch details in Excel or the company's ERP/software system.





- Ensure accuracy and timely updating of all dispatch-related information.

Eligibility & Experience

- Graduate in any discipline; candidates with relevant operational experience will also be considered.

- 2–4 years of experience in Dispatch, Logistics, Shipping or Warehouse Coordination.

- Prior experience in an import-export, trading, distribution or manufacturing organisation will be preferred.

- Practical knowledge of dispatch documentation, transporter coordination and shipment tracking.

- Familiarity with invoices, delivery challans, packing lists and other dispatch-related documents will be an advantage.

Required Skills & Competencies

- Valuable verbal and written communication skills.

- Working knowledge of MS Office, particularly MS Excel.

- Familiarity with ERP systems or inventory/dispatch management software.

- Strong coordination, follow-up and organisational skills.

- Good attention to detail and accuracy in documentation.

- Ability to manage multiple dispatches and meet deadlines.

- Problem-solving ability and a proactive approach towards work.

- Ability to coordinate effectively with internal teams, transporters and logistics partners.

What the Organisation Offers

- Opportunity to work with an established organisation in the Import & Export sector.

- Exposure to logistics, dispatch and supply chain operations.

- Professional learning and development opportunities.

- A supportive and collaborative working environment.

To Apply

Interested candidates may send their updated CV to [email protected] with the subject line "Application for Dispatch Executive – Malad, Mumbai".

For Queries, Contact: (phone hidden).

📌 Dispatch Executive Required at Malad Mumbai
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