JOB DESCRIPTION

Position: Export Documentation Executive
Department: Export / Logistics
Experience: 1–3 Years
Employment Type: Full-Time
Location: Camac Street, kolkata

Job Overview

We are looking for a detail-oriented and responsible Export Documentation Executive to manage export-related documentation and shipment coordination. The candidate will be responsible for preparing, checking and maintaining export documents, coordinating with freight forwarders, shipping lines, customs brokers and internal departments to ensure smooth and timely execution of export shipments.

Key Responsibilities

- Prepare and maintain export documentation, including Commercial Invoices, Packing Lists, Shipping Bills and Bills of Lading.
- Prepare and verify export-related documents as per customer and regulatory requirements.
- Coordinate with freight forwarders, shipping lines, customs brokers (CHA) and transporters for export shipments.
- Handle documentation related to customs clearance and shipment dispatch.
- Prepare and coordinate documents such as Certificate of Origin, Insurance Certificates and other export-related certificates.
- Coordinate with internal departments for order processing, packing details and shipment schedules.
- Ensure timely submission of export documents to customers, banks and other concerned authorities.
- Track export shipments and maintain regular updates on shipment status.
- Verify HS Codes, product descriptions, quantities and other details to ensure documentation accuracy.




- Coordinate with banks regarding export documentation, Letter of Credit (LC) and payment-related documents, wherever applicable.
- Maintain proper records of export shipments, invoices and documentation.
- Follow up with customers and overseas buyers regarding export documentation requirements.
- Ensure compliance with applicable Customs regulations, DGFT guidelines and export procedures.
- Resolve documentation discrepancies and coordinate with relevant parties for timely shipment processing.

Candidate Requirements

- Graduate in any discipline, preferably Commerce, Logistics or International Business.
- 1–3 years of experience in Export Documentation.
- Good knowledge of export procedures and international shipping documentation.
- Hands-on experience with Commercial Invoices, Packing Lists, Shipping Bills and Bills of Lading.
- Basic understanding of DGFT guidelines and export regulations.
- Knowledge of Letter of Credit (LC) and export payment documentation will be an added advantage.
- Proficiency in MS Office, particularly MS Excel.
- Good written and verbal communication skills.
- Strong coordination, organizational and documentation skills.

Job Type: Full time

Pay: Up to ₹25,000.00 per month

Application Question(s):

- What's your Current and Expected CTC?
- What's your Notice Period?
- Are you comfortable with the Camac Street,Kolkata Location?

Experience:

- Export Documentation: 1 year (Required)

Work Location: In person

📌 Export Documentation Executive (Kolkata)
🏢 Iconic Business Solution
📍 Kolkata