Designation: Executive – Inventory & ERP Operations

Department: Accounts & Finance

Purpose:

1. Maintaining accurate inventory transactions in the ERP, including

a. GRN entries afer IQC confirmation

b. Convertion of GRN into Purchase Invoices

c. Stock Transfers between warehouses

d. Reporting pending transactions and discrepancies if anu

Job Responsibilities:

1. Goods Received Note

a. Prepare GRN in the system after the confirmation from IQC and quantity received

b. Check the purchase order, delivery challan or supplier invoice, and IQC report before making the entry

c. Ensure that item codes, quantities, units of measurement, and warehouse details are correctly entered.

d. Record accepted quantities in accordance with IQC clearance. Rejected materials and quantities awaiting inspection must be handled under the prescribed process.

e. Check for duplicate entries and maintain supporting documents against each GRN.

f. Follow up with Stores, Purchase, and IQC on missing documents or discrepancies affecting GRN preparation.

2. Purchase Invoice

a. Conversion of GRN into Purchase Invoice after matching the same with Supplier invoice, Purchase Order, Rates, Discounts and additional charges if any

b. Reporting differences in quantities, pricing, taxation to reporting person

c. Attach the relevant documents and maintain the link between the Purchase order, GRN and Purchase Invoice

d. Submit the invoice to Accounts/ for approval verification

e. Maintain and inquire list of GRNs pending invoice conversion stating the reason for each pending item, POs pending for longer period.

3. Inter Warehouse Transfers

a. Record transfers between warehouses against approved material transfer documents. Verify the item code, quantity, unit of measurement,



source warehouse, and destination warehouse before posting. Record batch or serial numbers wherever applicable.

b. Follow up with the receiving warehouse for confirmation and closure of pending transfers.

c. Maintain the supporting dispatch and receipt records for each transaction.

4. Internal Checking and Validation of Material Movements

a. Check all inventory movement entries against the relevant source documents.

b. Record discrepancies and coordinate with the concerned department for correction. Make corrections or reversals only after obtaining the necessary approval.

c. Review pending transactions daily and report unresolved items to the reporting manager.

d. Provide transaction records and supporting documents for stock reconciliation and audit requirements.

5. KRA & KPI

KRA

KPI

1. GRN Processing

GRN entered on the same day of getting acceptance from IQC
(Cutt-of time : 1. Same day for confirmation received before 3 PM
2. Next working Day 10 AM for confirmation received after 3 PM on previous day

Accuracy of Entries

2. GRN to PI Conversion

Within One Working day provided the supporting documents are complete and accurate

Accuracy of Entries

3. Warehouse Transfer Entries

Transfers recorded within one working day of receiving the required documents and movement confirmation.

Accuracy of entries

4. Verification of Inventory Movements

Daily movement entries checked against supporting documents. 100% checked by the next working day

5. Pending items and discrepancy follow-up

Discrepancies reported within one working day of identification

Consolidated pending report submitted

Pay: ₹10,000.00 - ₹33,000.00 per month

Perks:

- Paid sick time
- Provident Fund

Work Location: In person

📌 ERP Executive (Manjeri)
🏢 Lagnuvo
📍 Manjeri