Job Description – Engineer (Store Incharge)

1. Job Purpose

To manage and control the engineering and maintenance store of the biscuit manufacturing plant, ensuring the availability of spare parts, consumables, tools and engineering materials for smooth plant operations. The role is responsible for inventory control, material planning, procurement coordination, stock accuracy and cost optimisation.

2. Key Roles & Responsibilities

A. Engineering Store Management

- Manage day-to-day activities of the engineering store.

- Maintain inventory of mechanical, electrical, automation and utility spare parts.

- Ensure timely availability of critical spares for production and maintenance activities.

- Maintain proper storage, identification, labelling and preservation of materials.

- Ensure systematic storage of bearings, motors, belts, chains, gearboxes, sensors, PLC components and other engineering items.

B. Inventory Management & Control

- Maintain minimum, maximum and reorder stock levels.

- Monitor stock consumption and identify slow-moving, non-moving and obsolete items.

- Conduct regular physical stock verification and reconcile discrepancies.

- Maintain accurate stock records in ERP/software.

- Ensure proper FIFO practices wherever applicable.

- Control excess inventory and minimise inventory holding costs.

C. Material Receipt & Issue

- Verify incoming materials against Purchase Orders (PO), invoices and delivery challans.

- Ensure proper quality and quantity checks during material receipt.

- Issue materials against authorised material requisitions.

- Maintain proper documentation for material inward and outward.

- Ensure traceability of all engineering materials.

D. Procurement & Vendor Coordination

- Coordinate with the purchase department for timely procurement of spare parts.

- Prepare purchase requisitions based on stock levels and maintenance requirements.

- Follow up with vendors for pending orders and urgent materials.

- Coordinate with maintenance,



production and utility teams to understand material requirements.

- Identify alternative vendors and cost-effective spare parts.

E. Maintenance & Production Support

- Coordinate with mechanical and electrical maintenance teams for critical spare requirements.

- Maintain emergency spare inventory to minimise machine breakdown time.

- Ensure availability of spares for biscuit production lines, packaging machines, compressors, boilers and other plant utilities.

- Track consumption of engineering materials and prepare monthly reports.

F. Documentation & Reporting

- Maintain GRN, material issue slips, stock registers and purchase requisitions.

- Prepare monthly inventory and consumption reports.

- Maintain records of critical, slow-moving and non-moving inventory.

- Ensure proper documentation for internal and statutory audits.

- Maintain ERP-based inventory records and reports.

3. Key Performance Indicators (KPIs / KRAs)

1. Inventory accuracy and stock reconciliation.

2. Availability of critical engineering spare parts.

3. Reduction in stock-outs and emergency purchases.

4. Reduction in obsolete and non-moving inventory.

5. Timely material inward and outward entries.

6. Compliance with minimum and maximum stock levels.

7. Proper documentation and audit compliance.

8. Inventory cost control and optimisation.

9. Timely fulfilment of maintenance material requirements.

4. Qualification & Experience

- Qualification: Diploma / B.Tech in Mechanical or Electrical Engineering.

- Experience: 4–8 years in engineering store management.

- Experience in biscuit manufacturing, FMCG or food processing industries preferred.

- Hands-on experience in ERP-based inventory management.

5. Technical Skills Required

- Knowledge of mechanical and electrical spare parts.

- Understanding of industrial machinery and maintenance requirements.

- Knowledge of inventory management and material planning.

- Proficiency in MS Excel and ERP systems.

- Knowledge of GRN, PO, MRN and stock reconciliation.

- Vendor coordination and procurement processes.

📌 Eng. Store Incharge - Kolkata
🏢 Sunshine Workforce Solutions
📍 Kolkata