Job Description – HR & Admin Executive

Position: HR & Admin Executive
Department: HR & Administration
Experience: Minimum 3+ Years
Industry: Manufacturing
Qualification: MBA
Location: Umbergaon, Gujarat
No. of Vacancies: 01

Key Responsibilities – HR Operations & Compliance

- Independently manage overall HR operations, statutory compliance and employee administration at the plant level.
- Handle monthly payroll processing, attendance management, leave management and salary-related activities.
- Ensure timely compliance with PF, ESIC, Professional Tax, Labour Welfare Fund, Bonus, Gratuity and other applicable statutory requirements.
- Maintain statutory registers, records, returns, notices and documentation as per applicable labour laws.
- Handle Factory Act / applicable OSH compliance, contractor labour compliance and other government-related requirements.
- Coordinate with PF, ESIC, Labour Department, Factory Inspector and other government authorities.
- Manage labour inspections, statutory audits and government department visits.
- Handle contract labour management, contractor documentation, labour licence and compliance verification.
- Ensure timely submission of PF / ESIC challans, returns and other statutory payments.
- Handle employee joining, onboarding, confirmation, transfers, disciplinary actions and exit formalities.
- Manage employee grievances, disciplinary matters, warning letters and domestic enquiry documentation.
- Maintain employee records, personal files, appointment letters, increment letters and other HR documentation.
- Prepare monthly HR MIS, manpower reports, absenteeism reports, attrition reports and compliance status reports.
- Monitor minimum wages, overtime, weekly offs, working hours and other statutory requirements.
- Coordinate employee welfare, training, engagement and performance management activities.





Key Responsibilities – Administration

- Manage overall plant administration and day-to-day facility operations.
- Handle security, housekeeping, canteen, transport and employee accommodation.
- Manage vendor coordination, quotations, service agreements and administrative expenses.
- Coordinate factory licence, GPCB-related documentation and other plant-level statutory approvals.
- Liaise with Gram Panchayat, local authorities, government departments and external consultants.
- Ensure proper maintenance of administrative records, assets and facility-related documentation.
- Monitor safety, hygiene, 5S and housekeeping standards across the plant.

Required Skills & Competencies

- Minimum 3+ years of hands-on experience in HR & Admin in a manufacturing industry.
- Solid practical knowledge of all statutory compliances and applicable labour laws.
- Independently capable of handling PF, ESIC, Bonus, Gratuity, LWF, Professional Tax and contractor compliance.
- Knowledge of the four Labour Codes and applicable existing labour laws / rules.
- Experience in handling labour inspections, statutory audits and government authorities.
- Good knowledge of Factory Licence, contract labour compliance and factory-related documentation.
- Strong knowledge of payroll, attendance, wages, minimum wages and overtime calculations.
- Proficiency in MS Excel, HRMS and ERP systems.
- Strong communication, coordination and documentation skills.

Preferred Candidate Profile

- Candidates from manufacturing industries, preferably Plastic Injection Moulding or Automotive Components.
- Must be capable of independently handling complete HR, Admin and Statutory Compliance activities.
- Should have practical experience dealing with Labour Consultants, PF / ESIC Consultants and Government Authorities.
- Candidates whose experience is limited to recruitment and basic HR activities will not be preferred.

Work Location: In person

📌 Sr. HR & Admin Executive (Umargam)
🏢 Nobtech Enterpries
📍 Umargam