Key Responsibilities

Executive Assistant

- Calendar & Schedule Management: Manage the Director’s daily calendar, schedule internal and external meetings, coordinate appointments, and prioritize conflicting commitments
- Travel & Itinerary Planning: Organize end-to-end domestic and international travel for the Director and visiting executives, including flights, trains, visa coordination, hotel bookings, and detailed itineraries
- Confidential Record Keeping: Maintain sensitive corporate files, executive documents, and confidential business records systematically

Front Desk & Office Administration

- Front Office Operations: Act as the first point of contact by attending visitors, managing the reception area, maintaining visitor logs, handling couriers, and operating the multi-line phone system
- Facilities & Vendor Management: Oversee daily office upkeep, housekeeping, and routine maintenance. Manage vendors, negotiate service terms, and track Annual Maintenance Contracts (AMCs) for IT and general admin services. Manage Insurances, CCTV for office and warehouse.
- Inventory & Expense Tracking: Maintain office stationery and pantry inventory, verify vendor invoices, and assist with petty cash or executive expense reimbursements
- Employee Engagement:



Plan and execute office celebrations, festival events, and team gatherings in coordination with management

Candidate Requirements

- Education: Bachelor’s degree in any discipline
- Experience: Minimum 3 years of proven experience as an Executive Assistant, Personal Assistant, Front Desk Executive, or Office Administrator
- Technical Skills: Proficiency in MS Office Suite (MS Excel, Word, PowerPoint, and Outlook)
- Soft Skills & Attributes:

o Exceptional written and verbal English communication skills with the ability to

correspond independently at an executive level.

o High level of integrity, discretion, and professionalism when handling confidential

information.

o Strong organizational, time-management, and multitasking abilities.

- Location & Availability: Candidates based in Mumbai's Western Suburbs who can join immediately or within a 15-day notice period will be preferred.

Pay: ₹250,000.00 - ₹350,000.00 per year

Perks:

- Provident Fund

Application Question(s):

- What is your current CTC ?
- What is your notice period ?

Experience:

- Front desk / Admin: 3 years (Required)

Work Location: In person

📌 Front Office Executive (Andheri East)
🏢 Chemie Alliance India
📍 Andheri East