HR & Admin Executive - EVM GROUP NORTH CLUSTER

Department: Human Resources & Administration

Designation: HR & Admin Executive

Location : Malappuram , Calicut, Kannur , Kasaragod, Wayanad

Industry: Automobile / Automotive Dealership

Reports To: HR Manager / General Manager

1. Job Summary

The HR & Admin Executive is responsible for handling day-to-day HR operations, employee administration, attendance management, recruitment coordination, payroll support, statutory compliance, Admin Support, office administration, and employee welfare activities to ensure smooth functioning of the organization.

2. Key Responsibilities

A. Human Resources (HR)

- Handle day-to-day HR operations and employee-related activities.
- Coordinate recruitment, interview scheduling, and onboarding of new employees.
- Maintain employee personal files and HR documentation.
- Prepare appointment letters, confirmation letters, transfer letters, and other HR documents.
- Monitor employee attendance, leave, late coming, and absenteeism.
- Coordinate employee attendance and punching-related issues.
- Maintain employee records and update employee details in HRMS.
- Coordinate employee ID cards and uniform requirements.
- Handle employee grievances and coordinate with management for resolution.
- Coordinate employee engagement activities, birthday celebrations, and company events.

B. Payroll & Statutory Compliance

- Coordinate monthly salary processing with the Accounts
- Verify attendance, leave, and salary-related inputs.
- Coordinate PF, ESI, Professional Tax, and other statutory requirements.

C. Training & Development





- Follow up with department heads regarding mandatory training.
- Prepare monthly training reports.

D. Administration

- Handle day-to-day office and showroom administrative activities.
- Monitor housekeeping, security, and facility maintenance.
- Manage office stationery and other administrative requirements.
- Coordinate staff uniforms, safety shoes, Id Card, Visiting card, SIM Card, and other employee requirements.
- Monitor staff quarters and employee accommodation-related issues.
- Coordinate vendor quotations, purchase requests, and bills.
- Maintain administrative files, registers, and records.
- Ensure cleanliness and proper maintenance of office premises and staff facilities.

E. Branch Visits & Travel Responsibilities

- Must be willing to travel to different branch locations on a daily basis as per company requirements.
- Conduct regular visits to showrooms, service centres, and other company locations.
- Monitor HR and administrative activities at all assigned branches.
- Coordinate directly with Branch Managers, Sales Managers, Service Managers, and Admin teams.
- Verify employee attendance, grooming, uniforms, discipline, and workplace facilities during branch visits.
- Identify branch-level HR and administrative issues and take necessary follow-up actions.




- Ensure proper implementation of company HR policies and administrative procedures across all branches.
- Conduct employee interactions and collect feedback during branch visits.
- Submit branch visit reports and update management on observations and pending issues.
- Travel to different locations whenever required by management.

F. Reporting & Coordination

- Prepare daily, weekly, and monthly HR & Admin reports.
- Coordinate with showroom managers, department heads, and corporate HR.
- Follow up on pending employee documents and HRMS updates.
- Prepare employee strength, attendance, recruitment, and attrition reports.
- Ensure timely completion of HR and administrative tasks assigned by management.

G. Educational Qualification

- Any Degree / MBA in HR preferred.
- Knowledge of MS Excel, Word, and email communication.
- Knowledge of HRMS and payroll software preferred.

H. Experience

- 0–3 years of experience in HR & Administration.
- Automobile dealership experience will be an added advantage.

I. Required Skills

- Good communication and coordination skills.
- Knowledge of HR policies and procedures.
- Positive MS Excel and reporting skills.
- Time management and multitasking abilities.
- Problem-solving and decision-making skills.
- Ability to coordinate with multiple departments.
- Good documentation and record-maintenance skills.

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[email protected]

Contact No: (phone hidden)

Pay: ₹16,000.00 - ₹20,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 HR & Admin Executive (Malappuram)
🏢 EVM Automobiles
📍 Malappuram