Role: Founder's Office (Direct Reporting to Ravi Kewal Ramani)
Company Name: RK Mumbai Realtors
Location: On-site – Mumbai (Santacruz West)
Experience Required: 2- 5 years (basic knowledge of real estate is preferred)

About the role

We’re seeking a proactive, highly organized and discreet Executive Assistant & Personal Assistant to support the Director across executive, business and personal priorities. This is a high-trust role for someone who can manage a fast-moving schedule, coordinate with senior stakeholders, prepare decision-ready materials and ensure important commitments are followed through. The right person is resourceful, thoughtful, detail-oriented and comfortable handling confidential information.

The candidate will work closely with the MD, providing high-level strategic, operational, and confidential support.

Responsibilities

Executive and leadership support

- Manage the Director's calendar, meetings, calls and priorities.
- Coordinate leadership meetings, including agendas, briefing materials, notes and action-item follow-up.
- Organize board and investor meetings, communications, materials and follow-ups.
- Manage stakeholder communications and help resolve scheduling conflicts.
- Coordinate domestic and international travel, itineraries, accommodation, transportation and expenses.
- Draft and manage correspondence on behalf of the Director's.
- Handle confidential and sensitive matters with discretion and sound judgment.

Business and decision support

- Prepare and coordinate board, investor, strategy and leadership presentations.
- Support financial projections, MIS reporting and executive updates.




- Track KPIs and maintain executive dashboards.
- Conduct research and support decision-making with data gathering, summaries and scenario analysis.
- Organize information and prepare briefing notes for key meetings and decisions.

Execution and operations

- Track cross-functional priorities, decisions, deliverables and action items.
- Follow up with teams and stakeholders to support timely execution; flag delays and risks.
- Identify opportunities to improve processes, workflows and coordination.
- Coordinate with vendors, partners and service providers.
- Support senior client and stakeholder communications.
- Assist with company events, offsites and other leadership initiatives.
- Coordinate administrative tasks, including expense claims, invoices and document management.

Personal assistance

- Coordinate personal appointments, travel, reservations and day-to-day logistics.
- Assist with errands and coordination with household or personal service providers as needed.
- Organize personal and professional commitments and flag scheduling conflicts early.

Qualifications

- Experience as an Executive Assistant, Personal Assistant, Founder’s Office skilled or in a similar role.
- Excellent organization, time management and prioritization skills.
- Strong written and verbal communication skills.




- Experience preparing presentations, reports or executive-ready materials.
- Comfort working with spreadsheets, financial projections, KPIs or business reports.
- Strong judgment, attention to detail and discretion when handling confidential information.
- Ability to work independently, anticipate needs and follow through without constant direction.
- Confidence communicating with senior leaders, board members, investors, clients, vendors and partners.
- Proficiency with calendar, email, spreadsheet, presentation and collaboration tools.
- Flexibility to support occasional schedule changes, travel or work outside standard hours when needed.

The role also includes 70% travel for meetings, shoots, and events, domestically and internationally and requires a high level of discretion, ownership, and proactive execution.

Director Profile- You can also learn more about Ravi here:

https://www.instagram.com/rk.ravikewalramani?igsh=bnB3bWk2cGJkZXRp

Job Types: Full-time, Permanent

Pay: ₹50,000.00 - ₹70,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time

Ability to commute/relocate:

- Santacruz, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

- Current Inhand Monthly Salary ?
- Expected Inhand Monthly Salary ?
- What is Your Notice Period?
- Where do you reside in Mumbai?

Education:

- Bachelor's (Required)

Language:

- English (Required)

Location:

- Santacruz, Mumbai, Maharashtra (Required)

Willingness to travel:

- 75% (Required)

Work Location: In person

📌 Founder's Office (Santacruz, Mumbai)
🏢 R K Mumbai Realtors
📍 Santacruz, Mumbai