Job Description – Brand Purchase Executive

Company: MSI Communications

Department: Purchase

Designation: Brand Purchase Executive

Education: Logistic/Supply chain

Experience: 1- 2 Yrs

Reporting To: Purchase Manager / Purchase Head

Location: Corporate Office, MSI Communications

1. Job Purpose

To manage and coordinate the purchasing activities of assigned brands, ensuring timely procurement of products at competitive prices while maintaining optimal stock levels, strong vendor relationships, and effective coordination with sales, warehouse, and finance departments.

2. Key Roles & Responsibilities

A. Brand & Vendor Management

- Manage purchasing activities for assigned brands.
- Develop and maintain strong relationships with brand representatives, distributors, and suppliers.
- Coordinate with brand teams regarding product availability, pricing, schemes, and promotional offers.
- Monitor brand performance and identify new purchasing opportunities.
- Negotiate pricing, credit terms, schemes, and other commercial benefits.

B. Purchase Planning & Procurement

- Prepare purchase plans based on sales forecasts, market demand, and stock requirements.
- Analyse stock availability, sales movement, and inventory reports before placing purchase orders.
- Ensure timely procurement of fast-moving and high-demand products.
- Prepare and process purchase orders after obtaining necessary approvals.
- Follow up with vendors to ensure timely delivery of ordered products.
- Avoid excess purchasing and unnecessary inventory accumulation.

C. Inventory & Stock Management

- Monitor stock levels of assigned brands.
- Analyse fast-moving, slow-moving, non-moving, and aging stock.
- Coordinate with warehouse teams for stock availability and inventory updates.
- Identify potential stock shortages and take preventive purchasing actions.




- Ensure proper planning to maintain optimum inventory levels.

D. Market & Competitor Analysis

- Monitor market trends, product launches, and competitor pricing.
- Collect information about new products and market opportunities.
- Evaluate brand schemes, promotional activities, and market demand.
- Recommend suitable purchasing strategies to improve business profitability.

E. Internal Department Coordination

- Coordinate with Sales, Warehouse, Finance, and Accounts departments.
- Collect purchase requirements from concerned departments.
- Work closely with sales teams to understand market demand and customer requirements.
- Coordinate with the finance team regarding vendor payments and outstanding balances.
- Ensure smooth communication between brands and internal departments.

F. Documentation & Reporting

- Maintain purchase orders, quotations, invoices, and vendor records.
- Prepare daily, weekly, and monthly purchase reports.
- Track purchase performance and brand-wise procurement costs.
- Maintain updated records of vendor pricing, schemes, and commercial agreements.
- Submit purchase reports and analysis to the Purchase Manager.

3. Key Performance Indicators (KPIs)

KPI

Performance Measurement

Purchase Cost Control

Competitive pricing and cost savings

Stock Availability

Availability of required products

Purchase Planning

Accuracy of purchase forecasts

Inventory Management

Optimum stock levels

Vendor Management

Vendor relationship and service quality

Purchase Turnaround





Timely processing of purchase orders

Aging Stock Control

Reduction of slow-moving inventory

Reporting & Documentation

Accuracy and timely submission

4. Required Skills & Competencies

- Strong negotiation and communication skills.
- Knowledge of purchasing and procurement processes.
- Vendor relationship management.
- Good analytical and decision-making abilities.
- Knowledge of inventory management and stock analysis.
- Proficiency in MS Excel and ERP/Inventory Management Software.
- Ability to coordinate with multiple departments.
- Strong planning, follow-up, and organizational skills.
- Commercial awareness and market knowledge.

5. Educational Qualification & Experience

- Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or a related field.
- 2–4 years of experience in purchase, procurement, or brand coordination.
- Experience in mobile phones, consumer electronics, or mobile accessories will be an added advantage.

6. Expected Outcomes

- Ensure timely and cost-effective procurement.
- Maintain healthy vendor and brand relationships.
- Improve purchase planning and stock availability.
- Reduce excess and aging inventory.
- Improve purchasing efficiency and profitability.
- Ensure proper coordination between brands and internal departments.

7. Important Performance Expectations

The Brand Purchase Executive will be responsible for:

- Ensuring availability of assigned brand products.
- Maintaining proper brand-wise purchase planning.
- Monitoring stock movement and aging inventory.
- Maximizing available brand schemes and commercial perks.
- Ensuring purchase decisions are aligned with sales demand and business objectives.

Pay: ₹25,000.00 per month

Benefits:

- Cell phone reimbursement

Work Location: In person

📌 Brand Purchase Executive (Kozhikode)
🏢 MSI COMMUNICATIONS
📍 Kozhikode