Executive Assistant to Managing Director (MD)

Company: INTICORE ENGINEERING PRIVATE LIMITED
Location: Coimbatore, Tamil Nadu
Job Type: Full time, Permanent
Work Mode: On-site
Experience: 4–5 Years
Education: Any Graduate (MBA preferred)

Job Summary

We are looking for a proactive, analytical and highly organised Executive Assistant to the Managing Director (MD) to work closely with senior management and support business operations, management reviews, strategic coordination and execution of key management decisions.

The role involves managing the company's management review system, coordinating with internal departments and manufacturing partner companies, preparing MIS reports, monitoring action points, supporting board meetings and managing corporate agreements and documentation.

This is not a conventional secretarial or administrative position. We are looking for a professional with strong analytical abilities, business understanding, excellent communication skills and practical knowledge of AI tools.

The selected candidate will work directly with senior management and gain exposure to business strategy, corporate governance, commercial agreements and management operations.

Key Responsibilities

Management Review & Business Monitoring

- Establish and manage the company's management review system and periodic review meetings.
- Coordinate with department heads and manufacturing partner companies to collect operational and business updates.
- Monitor management decisions, action points, responsibilities and deadlines.
- Ensure timely follow-up and closure of all assigned action items.

MIS Reporting & Business Analysis

- Prepare MIS reports, management dashboards, review presentations and performance summaries.
- Consolidate data from various departments and manufacturing partner companies.
- Analyse business performance, identify gaps and highlight key observations to senior management.




- Convert data and management discussions into actionable insights.

Board Meetings & Corporate Governance

- Coordinate board meetings, including meeting notices, agenda preparation and board papers.
- Attend board meetings and prepare accurate Minutes of Meetings (MOM).
- Track board decisions and ensure timely implementation of action points.
- Maintain proper corporate governance records and documentation.

Contracts & Commercial Documentation

- Coordinate company agreements and contracts with manufacturing partner companies and external stakeholders.
- Support drafting, review, execution, renewal and systematic maintenance of agreements.
- Monitor contractual commitments and maintain updated documentation.

Management & Stakeholder Coordination

- Act as a central coordination point between the Managing Director, internal departments, manufacturing partners and external advisors.
- Attend internal, partner and external meetings and document discussions and decisions.
- Coordinate with respective teams to ensure timely completion of management priorities.
- Maintain professional communication and effective stakeholder relationships.

AI Tools & Process Improvement

- Use AI tools such as ChatGPT, Microsoft Copilot and other AI platforms for research, drafting, data analysis and reporting.
- Identify opportunities to improve management reporting, documentation and coordination processes.
- Develop structured workflows to improve operational efficiency and management visibility.





Required Qualifications & Skills

- Any Graduate. MBA will be an added advantage.
- 4–5 years of relevant experience in Executive Assistance to MD/CEO, Management Coordination, Business Operations, MIS or Corporate Management.
- Strong analytical and problem-solving abilities.
- Practical working knowledge of AI tools and AI-powered productivity platforms.
- Knowledge of MIS reporting, management reviews and KPI monitoring.
- Familiarity with board meeting procedures and corporate documentation.
- Excellent written and verbal communication skills.
- Strong drafting, documentation and presentation skills.
- Excellent coordination, organisational and follow-up capabilities.
- Ability to independently manage multiple priorities and meet deadlines.
- High levels of confidentiality, integrity and professional commitment.

Preferred Candidate Profile

- Experience in manufacturing, engineering or industrial organisations.
- Previous experience working directly with Managing Directors, CEOs or senior management.
- Exposure to MIS dashboards, business reviews, performance monitoring and management reporting.
- Knowledge of commercial agreements, contracts and corporate governance documentation.
- Candidates with strong analytical and business coordination capabilities are preferred.

Key Skills

Executive Assistant, Executive Assistant to MD, Management Coordination, Business Operations, MIS Reporting, Management Reporting, Business Analysis, Corporate Governance, Board Meeting Coordination, Minutes of Meeting (MOM), Contract Management, AI Tools, ChatGPT, Microsoft Copilot, Stakeholder Management and Strategic Coordination.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Leave encashment
- Paid time off

Work Location: In person

📌 Executive Assistant to Managing Director (MD) (Coimbatore)
🏢 INTICORE ENGINEERING PRIVATE
📍 Coimbatore