Executive Assistant to Director – Architecture Firm

Location: Ludhiana, Punjab
Industry: Architecture / Interior Design / Construction
Experience: 2–5 Years
Qualification: Graduate in any discipline
Employment Type: Full-Time

Job Summary

We are looking for a highly organised and proactive Executive Assistant to support the Director of an architecture firm. The candidate will be responsible for managing daily administrative activities, coordinating meetings, handling correspondence, maintaining project-related documentation, and ensuring smooth office operations.

The ideal candidate should have excellent communication skills, strong organisational abilities, proficiency in MS Office, and experience in executive assistance, office administration, or coordination, preferably in an architecture, interior design, or construction company.

Key Responsibilities

- Provide administrative and executive support to the Director in day-to-day business activities.
- Manage the Director's calendar, schedule appointments, coordinate meetings, and maintain reminders.
- Handle professional emails, phone calls, correspondence, and follow-ups.
- Coordinate with architects, interior designers, clients, consultants, vendors, and contractors.
- Schedule client meetings, project discussions, and internal review meetings.
- Prepare presentations, reports, meeting minutes, and business documents.
- Maintain project files, office records, quotations, proposals, and other important documentation.
- Follow up with internal teams regarding project updates, pending tasks, and deadlines.
- Coordinate office administration, travel arrangements, and meeting logistics whenever required.
- Maintain confidentiality of business information and sensitive documents.
- Assist the Director with daily planning, task prioritisation, and execution of assigned responsibilities.




- Ensure smooth coordination between the management and different departments.

Required Skills

- Excellent verbal and written communication skills.
- Strong proficiency in MS Excel, MS Word, PowerPoint, and Outlook.
- Good email drafting and skilled correspondence skills.
- Excellent time management, multitasking, and organisational abilities.
- Strong follow-up, coordination, and interpersonal skills.
- Ability to handle confidential information professionally.
- Good command of English, Hindi, and Punjabi.
- Ability to work independently and manage multiple responsibilities.

Educational Qualification

- Graduate in any discipline.
- MBA or postgraduate qualification will be an added advantage.

Preferred Candidate Profile

- Experience as an Executive Assistant, Personal Assistant (PA), Assistant to Director, Management Assistant, Office Coordinator, or Administrative Executive.
- Candidates with experience in architecture firms, interior design companies, real estate developers, construction companies, or consultancy firms will be preferred.
- Candidates with experience in handling management coordination, client communication, documentation, and office administration will be preferred.

Executive Assistant, Executive Assistant to Director, Personal Assistant, PA to Director, Assistant to Director, Management Assistant, Administrative Executive, Office Administrator, Office Coordinator, Management Coordinator, Executive Secretary, Director's Assistant, Calendar Management, Meeting Coordination, Email Management, MS Excel, MS Word, PowerPoint, MIS Reporting, Documentation, Client Coordination, Vendor Coordination, Project Coordination, Architecture Firm, Interior Design, Construction Industry, Real Estate.

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

- Do you have experience as Executive Assistant?
- Our office location is BRS Nagar Ludhiana. Are you comfortable?

Work Location: In person

📌 Executive Assistant to Managing Director (Ludhiana)
🏢 Jobley India
📍 Ludhiana