Job Description – Office Backend Executive

Company Name: Sunfeed Ecosoutions India Pvt Ltd.

Position: Office Backend Executive / Project Coordination Executive

Department: Administration & Project Coordination

Job Location: Gurgaon

Job Purpose

We are looking for a responsible, organised and proactive candidate to manage backend office operations, email correspondence, daily project reporting, client coordination and general administrative activities. The candidate will be responsible for ensuring smooth communication between the office, project teams, clients and management.

Key Roles & Responsibilities

1. Email Management & Correspondence

- Read, review and respond to official company emails on a daily basis.

- Draft professional emails, quotations, follow-ups and other business communications.

- Maintain proper records of incoming and outgoing emails.

- Follow up with clients, vendors and other stakeholders for pending responses and documentation.

2. Daily Project Reporting

- Prepare and maintain Daily Progress Reports (DPR) for ongoing projects.

- Collect daily work updates from site engineers and project teams.

- Monitor project progress against planned schedules.

- Maintain project-wise records of completed, pending and ongoing activities.

- Submit daily project status reports to management.

3. Client Coordination & Communication

- Regularly communicate with clients regarding project progress and work updates.

- Share timely updates on project execution, material availability and completion schedules.

- Coordinate with internal teams to resolve client queries.

- Maintain professional relationships with clients and ensure timely responses to their requirements.

4. Project & Office Coordination

- Coordinate with site engineers, purchase,



accounts and management teams.

- Track material requirements, dispatches and delivery schedules.

- Maintain project-related documents, work orders, quotations and records.

- Assist in preparing project presentations, reports and other official documents.

5. General Office Administration

- Handle day-to-day backend office activities.

- Maintain digital and physical documentation.

- Prepare letters, emails, Excel reports and other office documents.

- Assist management with routine administrative and operational assignments.

- Ensure proper filing, documentation and record management.

Required Skills & Qualifications

- Graduate in any discipline (preferred).

- Good written and verbal communication skills in English and Hindi.

- Basic to advanced knowledge of MS Excel, MS Word and email handling.

- Ability to prepare qualified reports and maintain records.

- Good coordination, follow-up and time-management skills.

- Ability to communicate professionally with clients and employees.

- Responsible, disciplined and willing to take ownership of assigned tasks.

Expected Daily Deliverables

1. Daily email checking and response management.

2. Updated Daily Progress Reports for all ongoing projects.

3. Regular client communication and project status updates.

4. Follow-up reports for pending activities and requirements.

5. Updated project documentation and office records.

6. Daily work summary submitted to management.

Reporting Authority

The candidate will report directly to the Management / Operations Head.

Overall Responsibility: To ensure efficient backend operations, timely communication, accurate project reporting and smooth coordination between clients, project teams and the company's management.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

📌 OFFICE BACKEND EXECUTIVE (Gurugram)
🏢 Sunfeed Ecosoutions India
📍 Gurugram