Location: Kochi, Kerala

Experience: 2–5 Years

Employment Type: Full time

Industry: Pharmaceuticals

About the Opportunity

Our client, a pharmaceutical company based in Kochi, Kerala, is looking for a proactive and organised HR Executive to manage end-to-end recruitment and day-to-day HR operations.

The ideal candidate will have 2–5 years of hands-on HR experience, particularly in recruitment, candidate management, onboarding, HR documentation and employee coordination.

This role involves working closely with the HR Manager, department heads and employees to ensure smooth HR operations and effective talent acquisition.

Key Responsibilities

1. Recruitment & Talent Acquisition

- Manage end-to-end recruitment across corporate, sales, operations, warehouse and support functions.
- Coordinate with hiring managers to understand manpower requirements and prepare job descriptions.
- Source candidates through Naukri, LinkedIn, Indeed, employee referrals, recruitment consultants and other channels.
- Screen CVs, conduct initial telephonic and HR interviews, and shortlist suitable candidates.
- Schedule interviews and coordinate with hiring managers for timely feedback.
- Conduct reference and background checks and collect pre-joining documents.
- Prepare offer letters and appointment letters and manage candidate communication until joining.
- Maintain recruitment trackers and monitor hiring progress, time-to-hire and sources of recruitment.
- Coordinate with recruitment agencies and manage job portal subscriptions.
- Organise onboarding and induction programmes for new employees.

2.



HR Operations & Administration

- Maintain employee records, personal files and HRMS/HRIS data.
- Manage attendance, leave and shift records.
- Coordinate monthly payroll inputs with the Payroll/Finance team.
- Prepare HR documents, including confirmation, experience, salary certificate, transfer and relieving letters.
- Track probation periods, employee confirmations and contract renewals.
- Coordinate exit formalities, exit interviews, employee clearances and full-and-final settlements.

3. Statutory Compliance

- Support compliance with PF, ESI, Gratuity, Professional Tax, Shops & Establishments Act and applicable Indian labour laws.
- Coordinate PF/ESI registrations, monthly filings and employee queries.
- Maintain statutory registers, employee documentation and records for audits and inspections.

4. Employee Relations & Engagement

- Act as the first point of contact for employee queries regarding HR policies, leave, benefits and documentation.
- Assist in handling employee grievances and disciplinary matters.
- Organise employee engagement activities, celebrations and wellness initiatives.
- Coordinate performance appraisal cycles,



including KRA/KPI forms and review schedules.
- Coordinate training programmes, maintain training records and collect feedback.
- Support the implementation and communication of HR policies.
- Prepare monthly HR MIS reports covering headcount, joiners, exits, attrition and attendance.
- Maintain confidentiality of employee and company information.

Requirements
- MBA / PG Diploma in Human Resources or Human Resource Management.
- Bachelor's degree from a recognised university.
- 2–5 years of relevant HR experience, with strong hands-on exposure to end-to-end recruitment.
- Experience in Pharmaceutical, Healthcare, Life Sciences, Medical Devices or FMCG industries is preferred.
- Working knowledge of Indian labour laws and statutory compliance, including PF, ESI, Gratuity and Shops & Establishments Act.
- Hands-on experience with job portals such as Naukri, LinkedIn and Indeed.
- Good working knowledge of HRMS/HRIS and Microsoft Office, especially Excel.
- Strong communication and interpersonal skills.
- Ability to manage multiple open positions and competing deadlines.
- High level of integrity and ability to handle confidential information.

Key Skills

End-to-End Recruitment | Talent Sourcing | CV Screening | Candidate Assessment | Interview Coordination | Onboarding & Induction | HR Operations | Employee Documentation | Attendance & Leave Management | Payroll Coordination | PF & ESI Compliance | Employee Relations | HRMS/HRIS | MS Excel | HR MIS Reporting | Stakeholder Coordination

📌 HR Executive - Pharmaceuticals (Kochi) (India)
🏢 IKnowAGuy
📍 India