Key responsibilities
• Manage calendars, meetings, reminders and action lists.
• Prepare meeting agendas, take minutes and keep action registers current.
• Follow up actions with internal staff, customers, suppliers and external stakeholders.
• Prepare and format letters, reports, presentations, spreadsheets and business documents.
• Maintain digital folders, document registers and naming conventions.
• Update CRM records, contact databases and business development administration.
• Monitor shared inboxes and route or draft responses to agreed procedures.
• Support tender, prequalification, compliance and customer onboarding documentation.
• Maintain registers for contracts, insurance, licences and certifications.
• Assist with marketing administration, LinkedIn and company updates, and event coordination.
• Coordinate recurring reports from finance, sales, procurement and operations.




• Assist with travel planning and itineraries when required. What we are looking for
• 3+ years as a senior virtual assistant, executive assistant or administration coordinator.
• Excellent written and spoken English.
• Strong Microsoft 365

skills:
Outlook, Teams, Word, Excel, PowerPoint, SharePoint/OneDrive.
• High attention to detail, organisation and discretion.
• Comfortable supporting several managers and companies and switching priorities.
• Willing to work Australian business hours (early-morning IST shift) Valuable to have
• Experience supporting Australian businesses or executives.
• CRM experience; Odoo preferred.
• Experience with tenders, prequalification or compliance documentation

📌 Virtual Assistant (Ahmedabad)
🏢 ScaleAX
📍 Ahmedabad