JOB DESCRIPTION
Executive Assistant to the Co-Founders Company: Silver Storey Quantum Pvt. Ltd. Department: Founders’ Office

Location:
Kolkata Employment Type: Full-Time About Silver Storey Silver Storey Quantum Pvt. Ltd. is an interior design and turnkey execution company specialising in architecture, interior design, construction, renovation and modular solutions. We are building a process-driven organisation with a strong focus on design excellence, operational efficiency and customer satisfaction. Role Overview We are looking for a highly organised, proactive and responsible Executive Assistant to support the Co-Founders in managing their daily schedules, meetings, communications, follow-ups and execution priorities. The candidate will act as a coordination bridge between the Co-Founders and various departments, ensuring that important decisions, commitments and action points are tracked and completed on time.

Key Responsibilities
1. Calendar & Schedule Management
* Manage and maintain Google Calendars of both Co-Founders.
* Schedule meetings, appointments, site visits and business discussions.
* Ensure daily schedules are planned and communicated in advance.
* Avoid scheduling conflicts and manage priorities. 2. Task Management & Follow-ups
* Maintain daily task lists for both Co-Founders.
* Follow up with department heads and employees on assigned tasks.
* Track pending activities, deadlines and deliverables.
* Escalate delays and unresolved issues to the respective Co-Founder.
* Ensure meeting decisions are translated into actionable tasks. 3. Meeting Coordination
* Organise internal and external meetings.




* Prepare meeting agendas and record Minutes of Meetings (MOM).
* Maintain action trackers with ownership and deadlines.
* Follow up until closure of assigned action points. 4. Interdepartmental Coordination
* Coordinate with Design, Execution, Purchase, Finance, HR, Sales and Marketing teams.
* Collect daily and weekly progress updates.
* Help the Co-Founders monitor critical business activities.
* Ensure timely flow of information between departments. 5. Communication & Documentation
* Draft professional emails, letters and business communications.
* Maintain important documents, reports and presentations.
* Organise Google Drive folders and documentation.
* Handle confidential business information responsibly. 6. Business & Administrative Support
* Coordinate business travel, appointments and external meetings.
* Assist in preparing business reports and presentations.
* Support special assignments and projects initiated by the Co-Founders.
* Maintain a record of important commitments and deadlines. Daily Deliverables
* Daily calendar confirmation for both Co-Founders.
* Daily priority and task tracker.
* Follow-up report on pending tasks.
* Meeting minutes and action points.
* End-of-day summary of completed, pending and escalated activities.



Required Skills & Qualifications
* Graduate in any discipline.
* 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator or similar role.
* Excellent communication and professional email-writing skills.
* Strong command of Google Workspace, particularly Google Calendar, Sheets, Docs and Drive.
* Good organisational and time-management skills.
* Ability to coordinate with multiple departments.
* Strong follow-up and problem-solving abilities.
* High degree of confidentiality, ownership and accountability. Preferred Candidate Profile
* Proactive rather than dependent on instructions.
* Disciplined, punctual and highly organised.
* Comfortable working with founders and senior management.
* Capable of handling multiple priorities simultaneously.
* Strong interpersonal skills and professional conduct.
* Someone who believes in systems, processes and execution. Performance Measurement (KPIs)
* 100% calendar and meeting coordination accuracy.
* Timely circulation of meeting minutes.
* Consistent follow-up on assigned tasks.
* Reduction in pending and overdue action items.
* Timely escalation of critical issues.
* Proper documentation and reporting discipline. Reporting Structure Reports directly to both Co-Founders. Salary depending on experience and capability. Position: Executive Assistant to the Co-Founders Department: Founders’ Office Growth opportunities: Senior Executive Assistant → Manager – Founders’ Office → Chief of Staff (with demonstrated capability and experience).

📌 Executive Coordinator – Founders' Office (Kolkata)
🏢 Silver Storey
📍 Kolkata