Job Title: Document Management Associate

Experience:
2 to 5 Years Qualification: Graduate in any discipline Department: Operations / Document Management Employment Type: Full time Job Summary We are looking for an experienced and detail-oriented Document Management Executive to manage, organize, classify, and maintain digital documents across shared folders and network drives. The candidate will be responsible for handling approximately 100500 documents daily, ensuring that all incoming documents are properly identified, renamed, categorized, and saved in their respective folders and designated locations. The role requires good organizational skills, accuracy, and the ability to manage large volumes of documents while maintaining proper records and easy document retrieval.

Key Responsibilities
1. Receive and review incoming documents from various internal and external sources. 2. Identify document types and classify them according to predefined categories, departments, clients, projects, or reference numbers. 3. Rename files according to established naming conventions and document management standards. 4. Organize and save documents in the correct folders and subfolders on shared drives and network locations. 5. Maintain proper folder structures and ensure documents are stored in their designated locations. 6. Review documents for completeness, accuracy, and correct categorization. 7. Maintain document registers, trackers, indexes, and other records using MS Excel. 8. Identify duplicate, missing, incorrectly named, or misplaced documents and take corrective action. 9. Retrieve and distribute documents to relevant internal teams whenever required. 10. Maintain document version control and ensure updated files are properly stored. 11.



Handle approximately 100500 documents per day while meeting quality and turnaround time requirements. 12. Ensure confidentiality and secure handling of business documents and records. Required Skills & Qualifications
* Graduate in any discipline.
* 23 years of experience in Document Management, Document Processing, Records Management, or Back Office Operations.
* Good working knowledge of MS Excel, MS Word, PDF files, and Windows file management.
* Hands-on experience working with shared folders, network drives, and digital document repositories.
* Understanding of file naming conventions, folder structures, document classification, and indexing.
* Ability to handle high volumes of documents with accuracy and consistency.
* Strong attention to detail and organizational skills.
* Good communication and coordination skills. Preferred Skills
* Experience in handling multiple types of business documents.
* Knowledge of document archiving, retrieval, and version control.
* Familiarity with bulk file handling, PDF tools, scanning, and OCR.
* Basic understanding of data quality checks and document tracking. Key Performance Indicators (KPIs)
* Daily document processing volume: 100–500 documents.
* Document naming and classification accuracy.
* Correct folder placement and document retrieval.
* Turnaround time for document processing.
* Minimum duplicate, missing, and misplaced document errors. Key Competencies: Document Management, File Organization, Data Accuracy, Document Classification, Records Management, Time Management, and Confidentiality. Notice Period: Immediate joiners preferred. Candidates who can join immediately or within 7 days will be given preference. Email resume at [email protected] or whattsapp
- (phone hidden) no calls

📌 Document Management Associate (Gurugram)
🏢 Globalscient Business Solutions
📍 Gurugram