KRA HR & Administrative Officer 1. Recruitment:
· Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
· Get directions from the AM
- HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.
· Completely responsible for recruiting the positions of Workers, Production Team, Data Entry Operators, Office Assistant, Tele Callers, Support Functions like Quality control, quality analyst, marketing/Business development team, maintenance staff and Help Desk Executives.
· Generate offer letters; contract letters for the selected candidates issue them.
· Collect documents from employees as per standard checklist.
· Maintain the personal files of the positions mentioned above at district level and update them regularly. 2. On boarding and Induction:
· Responsible for planning and ensuring systematic induction for all new employees of the designations.
· Ensure that induction plan is signed off and filed in the personal file of all employees. 3. Attendance and Leave management:
· Track the attendance of all staff day wise in provided excel format (or) in the Spine Software as per organization requirement and communication.
· Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Software.
· Provide this information on monthly basis to the reporting Manager for payroll input. 4. Salary Processing / Payroll
· Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
· Review and updating of data in software/Formatted Sheet on regular basis. 5. Employee data




· Maintain the complete data base of all employees in payroll in specified excel sheet / Software and update them regularly with any changes.
· Maintain and update the organograms for the district along with the master data of employees 6. Performance Management
· Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
· Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
· Ensure that contract renewals are done in a timely manner. 7. Employee Separation
· Ensure resignation letters are received for employees who intend to leave.
· Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.
· Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline. 8. Data Management/Company Policy Define/Designate
· Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level.
· Updating company policies and ensuring adherence/implementation of the same. Create and distribute guidelines and FAQ documents about company policies. 9. Employee Engagement
· Coordinate and manage a wide range of employee engagement activities on regular basis.




· Collaborate with District Manger on programs / activities that will maximize employee engagement and satisfaction.
· Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews.
· Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed. 10. Administrative

Responsibilities:

· Administrative work of the plant related to housekeeping, Transport coordination, Visitor coordination, Security and Gate management, Garden Management, Residential Complex of Plant maintenance.
· Dispatch of Samples/ Couriers and regular follow up with maintenance of the records. Core Responsibilities 1. SPOC for all HR and Admin related communication for the district. 2. Visit and participate in the block level review meetings twice in a month. 3. Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution. 4. Play the role of Employee champion by knowing and counselling their employees as and when required. Preferred Education Background: 1. Graduate/Post-Graduation in Human Resources, or Social Sciences, Preferred Work

Experience:
1. Minimum 3-5 years of experience in HR and Admin Preferred Skill Set: 1. Valuable knowledge of computer
- Windows and Microsoft Office applications (Outlook, Word, Excel) 2. Fluent in Hindi, good in English. 3. Familiarity with Human Resources Information Systems (HRIS) 4. Basic knowledge of labour legislation. 5. Experience using spreadsheets. 6. Organizational skills. 7. Good verbal and written communication skills.

Job Type
s: Full-time, Permanent Pay: ₹21,078.37
- ₹32,575.07 per month

Experience:
- HR: 1 year (Preferred)
- total work: 5 years (Preferred) Language:
- English (Preferred) Work

Location:
In person

📌 Opening for HR (Pithampur)
🏢 Jiaan Biotech
📍 Pithampur