Job Summary We are looking for a proactive and experienced Admin Manager to oversee the organization's administrative functions and ensure smooth day-to-day facility and support operations. The candidate will be responsible for office administration, facility management, vendor management, procurement, employee coordination, asset management, and maintaining administrative compliance. The ideal candidate should have strong organizational, negotiation, coordination, and people management skills, preferably with experience in the hospitality industry.

Key Responsibilities
1. General Administration
- Manage day-to-day administrative activities and ensure smooth office operations.
- Develop and implement administrative policies, procedures, and SOPs.
- Maintain proper records, documentation, and administrative reports.
- Ensure the availability of office supplies, equipment, and other essential resources.
- Monitor office maintenance, housekeeping, security, and facility requirements.
- Ensure proper coordination between departments. 2. Vendor Management & Procurement
- Identify, evaluate, and onboard vendors and service providers.
- Negotiate pricing, contracts, payment terms, and service agreements.
- Manage vendor relationships and monitor service quality.
- Handle procurement of office supplies, housekeeping materials, maintenance items, and other operational requirements.
- Obtain quotations, conduct price comparisons, and ensure cost-effective purchases.
- Monitor vendor invoices, payment follow-ups, and contract renewals.
- Ensure timely delivery of materials and services.
- Conduct periodic vendor performance evaluations. 3.



Facility & Infrastructure Management
- Oversee maintenance of office premises and hospitality facilities.
- Coordinate electrical, plumbing, HVAC, civil, and other repair works.
- Ensure cleanliness, hygiene, safety, and proper upkeep of facilities.
- Monitor housekeeping and security services.
- Ensure preventive maintenance schedules are followed.
- Coordinate with building management and external service providers. 4. Employee Administration & Coordination
- Coordinate employee attendance, shift schedules, and administrative requirements.
- Monitor attendance records, punctuality, and leave documentation in coordination with HR.
- Support employee onboarding and exit formalities from an administrative perspective.
- Coordinate employee transport, accommodation, uniforms, and other facilities, wherever applicable.
- Address employee administrative concerns and ensure timely resolution. 5. Inventory & Asset Management
- Maintain records of company assets, equipment, and office inventory.
- Monitor stock levels and ensure timely replenishment.
- Conduct periodic physical verification of assets and inventory.
- Track asset allocation, movement, repair, and replacement.
- Implement measures to minimize wastage and prevent unnecessary expenses. 6.



Budgeting & Cost Control
- Prepare and monitor the administrative budget.
- Track administrative expenses and ensure cost optimization.
- Control unnecessary expenditure and identify cost-saving opportunities.
- Maintain records of purchase orders, invoices, and expenses.
- Prepare monthly administrative expense reports for management. 7. Compliance & Documentation
- Ensure administrative compliance with applicable company policies and statutory requirements.
- Maintain vendor agreements, licenses, insurance documents, and service contracts.
- Coordinate with relevant departments for fire safety, health, hygiene, and facility-related compliance.
- Ensure proper documentation and timely renewal of applicable licenses and agreements. Required Skills & Qualifications
- Bachelor's degree in Business Administration, Hospitality Management, or a related field.
- 5–6 years of experience in Administration, preferably in the hospitality industry.
- Strong experience in vendor management and procurement.
- Knowledge of facility management and general administration.
- Excellent negotiation and coordination skills.
- Experience in budgeting, cost control, and inventory management.
- Good communication and interpersonal skills.
- Proficiency in MS Excel, Word, and administrative reporting.
- Strong problem-solving and multitasking abilities.
- Ability to manage multiple vendors, teams, and administrative responsibilities independently. Pay: ₹45,000.00
- ₹50,000.00 per month

Perks:
- Food provided Work

Location:
In person

📌 Admin Manager (Bengaluru)
🏢 Elansphere Entertainment Private
📍 Bengaluru