Roles &

Responsibilities:

- Travel Desk Management: Handle end-to-end domestic and international travel for employees and leadership, including flight, train, bus, hotel, and cab bookings, itineraries, changes, cancellations, and refunds, in line with the company travel policy.
- Vendor Coordination: Coordinate with travel agencies, airlines, hotels, and cab partners; negotiate rates and corporate benefits, and ensure bookings are made at the best available fares and terms.
- Policy & Approvals: Ensure all bookings follow the travel policy and approval process; flag deviations and maintain complete records of tickets, invoices, and approvals.
- Visa & Travel Documentation: Support visa applications, travel insurance, and other documentation for international travel, and share clear travel details and itineraries with travellers in advance.
- Travel Support & Contingencies: Provide real-time support for delays, cancellations, and emergencies, including quick rebooking and traveller assistance, and be available outside regular hours when required.
- Billing, Reconciliation & Reporting: Verify vendor bills, reconcile invoices with Finance,



and track advances and settlements; prepare monthly reports on travel spend, advance-booking rate, savings, and policy compliance.
- Calendar Management (good to have): Manage calendars, schedule meetings and appointments, and coordinate travel with meeting schedules for assigned leaders. Role

Requirements:

-

Experience:
2
- 5 years in travel desk management, administration, or executive support, with hands-on experience in end-to-end corporate travel booking.
- Qualification: Graduate in any discipline.
- Travel knowledge: Good knowledge of flight, rail, bus, and hotel bookings, fare rules, visa and insurance basics, and online booking tools or corporate travel portals.
- Core

skills:
Solid attention to detail and accuracy; good communication and vendor negotiation skills; able to manage multiple bookings and urgent requests; proficient in MS Excel and Office tools.
-
• Good to have: Experience managing calendars and meetings for senior leaders (Outlook or Google Calendar); exposure to travel policy design, travel MIS, and expense reconciliation.

📌 Executive - Admin ( Travel Desk) (Bengaluru)
🏢 Bitla Software
📍 Bengaluru