Job Role: Executive Assistant to Managing Director Company: Kibbutz Homes Job Title: Secretary to the Managing Director Positions: 1

Location:
Kannamangala, Devanahalli, Bengaluru 1. Job Overview: Kibbutz Homes is looking for a highly organised, professional, and proactive Secretary to the Managing Director to provide executive-level administrative and secretarial support to the Managing Director. The candidate will be responsible for managing the MD's calendar, appointments, meetings, correspondence, travel arrangements, documentation, and day-to-day coordination with internal teams and external stakeholders. The ideal candidate should be presentable, articulate, discreet, and capable of handling confidential information while ensuring the Managing Director's daily schedule and priorities are managed efficiently. 2.

Key Responsibilities
A. Executive & Calendar Management
- Manage the Managing Director's daily calendar, appointments, and meeting schedules.
- Coordinate and confirm meetings with clients, investors, business associates, and other stakeholders.
- Schedule appointments and ensure timely reminders and follow-ups.
- Manage incoming calls, messages, and correspondence on behalf of the MD.
- Prioritise requests and ensure the MD's time is utilised effectively. B. Communication & Coordination
- Act as the primary point of coordination between the MD and internal departments.
- Communicate with clients, vendors, consultants, business partners, and other stakeholders.
- Draft emails, letters, meeting invitations, and official communications.
- Follow up with department heads on tasks and commitments assigned by the MD. C. Meetings & Documentation
- Prepare meeting agendas and maintain meeting records.
- Record minutes of meetings (MoM) and track action items.
- Maintain key files, contracts, agreements, and confidential documents.
- Organise and retrieve documents whenever required by the MD. D. Travel & Event Coordination
- Coordinate travel bookings, accommodation,



transportation, and itineraries.
- Organise business meetings, conferences, and official events.
- Coordinate logistics for site visits and external meetings. E. Management Support
- Assist the MD in preparing presentations, reports, and business documents.
- Track important deadlines, pending tasks, and management decisions.
- Coordinate with accounts, administration, sales, marketing, and project teams.
- Handle other executive assignments entrusted by the Managing Director. 3. Required Skills & Competencies:
- Excellent verbal and written communication skills.
- Strong organisational and time-management abilities.
- Professional etiquette and a presentable personality.
- Ability to multitask and manage competing priorities.
- High levels of confidentiality, discretion, and responsibility.
- Proficiency in MS Office, Excel, Word, PowerPoint, and Google Workspace.
- Good email drafting and documentation skills.
- Ability to work independently and take initiative. 4. Language

Requirements:
Must know:
- English
- Kannada Preferred:
- Hindi
- Telugu
- Tamil 5. Qualification:
- Graduate in any discipline.
- Additional certification in Executive Assistance, Office Administration, or Secretarial Practice is an advantage. 6.

Experience:

- 25 years of experience as an Executive Assistant, Personal Secretary, Management Assistant, or Secretary to a senior executive.
- Candidates with experience supporting Directors, CEOs, or business owners will be preferred. 7. Ideal Candidate Profile: We are looking for someone who:
- Is extremely organised and detail-oriented.
- Has excellent interpersonal and communication skills.
- Can handle confidential business information responsibly.
- Is confident interacting with senior management and external stakeholders.
- Can anticipate requirements rather than simply wait for instructions.
- Is dependable, proactive, and capable of working in a fast-paced business environment. 8. Compensation:

Salary:
As per industry standards and candidate experience.

📌 Executive Assistant (Bengaluru)
🏢 Kibbutz Homes
📍 Bengaluru