Job Description : Stores Manager

Industry: Packaging Machine Manufacturing

Department: Stores

Designation: Store Manager

Reporting To: Plant Head / Operations Head

Location: Vadodara

1. Job Purpose

To manage and control the overall stores and inventory operations, ensuring the timely availability, proper storage, preservation, and issue of raw materials, bought-out components, electrical items, mechanical parts, consumables, and finished goods required for uninterrupted manufacturing operations.

The Store Manager will be responsible for maintaining optimum inventory levels, ensuring inventory accuracy, implementing proper material control systems, and coordinating with Purchase, Production, Quality, and Accounts departments.

2. Key Responsibilities

A. Inventory Management

- Manage day-to-day store operations and inventory control.
- Maintain accurate stock records in ERP/software and physical registers.
- Ensure proper identification, labelling, binning, and storage of materials.
- Monitor minimum, maximum, and reorder stock levels.
- Conduct periodic physical stock verification and cycle counting.
- Investigate and resolve stock discrepancies.
- Minimize excess, obsolete, slow-moving, and non-moving inventory.

B. Material Receipt & Inspection

- Supervise receipt of raw materials, mechanical components, electrical items, and bought-out parts.
- Verify received materials against Purchase Orders, Delivery Challans, and Invoices.
- Coordinate with the Quality Department for incoming material inspection.
- Ensure proper documentation and GRN (Goods Receipt Note) preparation.
- Segregate and maintain rejected, damaged, or non-conforming materials.

C. Material Issue & Production Support

- Ensure timely issuance of materials to Production, Assembly, Electrical, and Service departments.
- Issue materials against authorized Material Requisitions.
- Maintain proper traceability of materials issued against specific machine orders or projects.




- Coordinate with Production Planning to ensure uninterrupted manufacturing.
- Monitor material consumption and report unusual variances.

D. Warehouse & Store Management

- Maintain proper storage systems for mechanical, electrical, pneumatic, hydraulic, and fabricated components.
- Ensure secure storage and preservation of precision components, motors, gearboxes, bearings, sensors, PLCs, and other critical items.
- Maintain proper housekeeping and implement 5S practices.
- Ensure compliance with safety standards and fire prevention measures.
- Optimise warehouse space utilisation.

E. Documentation & MIS Reporting

- Maintain GRN, Material Issue Slips, Stock Transfer Notes, Returnable Gate Passes, and other store documents.
- Prepare daily, weekly, and monthly inventory reports.
- Submit reports on stock ageing, inventory valuation, shortages, and excess stock.
- Maintain records for audit and statutory requirements.
- Ensure ERP transactions are updated accurately and on time.

F. Coordination & Team Management

- Coordinate with Purchase for material shortages and pending purchase orders.
- Work closely with Production, Planning, Quality, Accounts, and Project Teams.
- Supervise and guide storekeepers, helpers, and material handling personnel.
- Allocate responsibilities and monitor team performance.
- Ensure timely availability of materials for machine assembly and dispatch.

Required Skills & Competencies

- Strong knowledge of inventory and warehouse management.
- Understanding of mechanical and electrical engineering components.
- Knowledge of GRN, BOM, material requisitions, stock reconciliation, and inventory valuation.
- 12 + Years of Relevant Experience.
- Working knowledge of ERP systems (SAP / Tally / Microsoft Dynamics / other ERP).
- Good coordination and communication skills.
- Team handling and leadership abilities.
- Strong analytical and problem-solving skills.
- Knowledge of 5S, FIFO, and material traceability.
- Good Excel and MIS reporting skills.

📌 Stores Manager , 12-18 Years, Vadodara
🏢 JOB GRIP
📍 Vadodara