Role & responsibilities

- Coordinate day-to-day operations for our children's programme (The Arena) and our corporate/hospitality training arm (The Extra Mile)
- Handle parent communication, registrations, batch schedules and attendance records
- Schedule trainers and sessions across schools, corporates and hotels, and manage calendar changes
- Coordinate with clients on proposals, session logistics, feedback forms and follow-ups
- Track invoices and payments, and keep up with reminders and basic MIS reports
- Support HR and admin: recruiting coordination, onboarding paperwork, trainer records
- Prepare mailers, decks and documents for clients and schools
- Be the go-to point of contact who keeps everything moving when the founder is on the floor training

Preferred candidate profile

- 13 years in operations, HR, admin or coordination (education, training, events or hospitality is a plus)




- Excellent spoken and written English; confident on calls with parents, principals and HR heads
- Very organised, quick to follow up, and comfortable juggling several accounts at once
- Positive with Google Workspace/MS Office, WhatsApp Business and Excel/Sheets
- Takes ownership, is hungry to grow with a young company, and is looking for a long-term role (2+ years)
- Based in Mumbai, able to come to Bandra West on office days and travel to client sites when needed

Perks and benefits

- Hybrid working
- Work directly with the founder across both brands
- Exposure to top schools, corporates and hospitality brands
- Fast growth and more responsibility for the right person
- A creative, performance-driven work culture

📌 Operations Executive (Mumbai)
🏢 The Extra Mile by Vivaan Parashar
📍 Mumbai