Job Summary

The Admin Assistant is responsible for providing administrative and operational support to ensure the smooth day-to-day functioning of the organization. The role involves maintaining records, coordinating with employees and vendors, managing office supplies, handling documentation, and assisting management with routine administrative activities.

Key Responsibilities

1. Office Administration

- Manage day-to-day office administrative activities.
- Maintain office records, files, documents, and registers.
- Monitor office supplies and coordinate purchases when required.
- Ensure the office environment is organized and functioning smoothly.
- Coordinate with vendors, service providers, and maintenance personnel.

2. Documentation and Data Management

- Prepare, update, and maintain administrative reports and records.
- Maintain employee records and other company documentation.
- Ensure proper filing and safe maintenance of important documents.

3. Employee Coordination

- Assist with employee attendance, leave records, and other HR-related administrative activities.
- Coordinate internal meetings, appointments,



and employee communications.
- Support employee on boarding documentation and other HR requirements.
- Assist management and other departments with administrative needs.

4. Coordination and Follow-up

- Follow up with employees, vendors, and service providers to ensure timely completion of assigned tasks.
- Coordinate with internal departments to facilitate smooth operations.
- Track pending administrative activities and provide timely updates to management.
- Undertake other duties and responsibilities assigned by management from time to time.

Required Skills and Qualifications

- Graduate in any discipline.
- Basic to good working knowledge of MS Office, particularly Excel, Word, and Outlook.
- Good communication and coordination skills.
- Robust organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Professional attitude, reliability, and willingness to learn.

Contact - Muthuraju (HR Manager) Number - (phone hidden)

📌 Administration Executive (Chennai)
🏢 IDEAS INFINITY
📍 Chennai