A. SKU & Inventory Management

- Create, maintain and regularly update the master list of all SKUs, including product codes, descriptions, pack sizes, units of measurement and applicable pricing details.
- Track SKU-wise stock on a daily basis, including opening stock, inward receipts, outward movement, sales, returns, damages and closing stock.
- Maintain accurate inventory records in the ERP, inventory software or approved Excel trackers.
- Monitor minimum, maximum and reorder levels; highlight low-stock, excess-stock, non-moving and near-expiry inventory wherever applicable.
- Conduct regular physical stock counts and reconcile variances with system records; investigate and report discrepancies.
- Ensure proper batch / lot number, manufacturing date, expiry date and stock rotation records wherever applicable.

B. Order Processing & Sales Coordination

- Receive and verify sales orders from the sales team, distributors, franchisees and other customers.
- Check SKU availability, quantities, pricing, discounts and order terms before processing orders.
- Prepare sales orders, pick lists and dispatch instructions accurately and within defined timelines.
- Coordinate with the warehouse and dispatch team to ensure correct picking, packing and timely shipment.
- Track pending, partially fulfilled and completed orders and proactively communicate delays or stock shortages to concerned teams.
- Coordinate with the sales team for order amendments, cancellations, returns and replacement requests.

C. Sales Invoice & Documentation

- Prepare sales invoices and related documents based on approved orders and company billing procedures.
- Verify customer details, GSTIN,



billing and shipping addresses, SKU descriptions, HSN codes, quantities, rates, discounts, taxes and invoice totals before release.
- Ensure invoices, delivery challans, e-way bills and other applicable dispatch documents are prepared in coordination with the Accounts team.
- Maintain an organised record of sales orders, invoices, credit notes, debit notes, delivery documents and returns.
- Share invoice copies and order status updates with the relevant sales, accounts, dispatch and customer teams.
- Escalate pricing, tax, credit-limit or customer-master discrepancies for approval before invoicing.

D. Reporting & Reconciliation

- Prepare daily and periodic reports covering SKU-wise stock, stock ageing, inward and outward movement, order status, sales invoicing and pending dispatches.
- Reconcile stock records with sales invoices, dispatch records, purchase receipts and physical stock.
- Identify fast-moving, slow-moving and non-moving SKUs and share actionable insights with management.
- Maintain records of stock transfers between warehouses, locations or franchisee points, supported by approved documentation.
- Submit accurate inventory and order reports within agreed timelines.

E. Process, Controls & Coordination





- Ensure inventory transactions are recorded promptly and supported by appropriate documents and approvals.
- Follow company procedures for stock receipt, storage, issue, transfer, returns, damage and write-offs.
- Coordinate with Purchase, Sales, Accounts, Warehouse, Logistics and Franchise Operations teams.
- Support internal and statutory audits by providing accurate stock registers, invoices and supporting records.
- Suggest improvements to inventory controls, order processing, billing accuracy and reporting processes.

Skills & Competencies

- Strong knowledge of inventory management, SKU tracking and stock reconciliation.
- Working knowledge of sales order processing, invoicing and dispatch documentation.
- Proficiency in MS Excel; experience with ERP, inventory or billing software is preferred.
- Basic understanding of GST invoicing, HSN codes and e-way bill processes in India.
- High attention to detail, numerical accuracy and record-keeping discipline.
- Positive coordination, communication, follow-up and problem-solving skills.
- Ability to manage multiple orders and deadlines in a fast-paced environment.

Qualification & Experience

- Graduate in Commerce, Business Administration, Supply Chain, Logistics or a related field preferred.
- Typically 25 years of experience in inventory, warehouse operations, order processing or billing; relevant experience may be considered in place of formal qualification.
- Experience in FMCG, beverages, distribution or multi-SKU businesses will be an added advantage.

Shift Time – As per operational requirements rotational working hours will be applicable.

📌 Inventory Manager (Pune)
🏢 RMD FOOD BEVERAGES PRIVATE
📍 Pune