Job Summary

Reports to: Consulting Director and Deputy Director.

Role Overview: The Programme and Operations Manager oversees the operational and programme delivery of PATIs exhibitions, public programmes, artist residencies and institutional initiatives. The Programme and Operations Manager combines operations management, logistical planning, financial coordination, facilities and artwork management with hands-on programme coordination and on-ground delivery.

Working closely with the Curatorial, Programmes and Production teams, the Operations Manager ensures that PATIs projects are effectively planned, resourced and delivered. The role will be responsible for translating programme requirements into clear operational plans, coordinating internal and external stakeholders, managing budgets and logistics, and ensuring that the day-to-day systems required for PATIs programmes and institutional functioning are in place.

Approximately 60% of the role will focus on operations and organisational delivery, while 40% will support and coordinate programmes, including artist residencies, public programmes and BUILD.

The role requires a highly organised, proactive and solutions-oriented individual who is comfortable working across teams and managing multiple moving parts in a dynamic, project-based environment.

Key Responsibilities

- Programme, Exhibition Residency Operations: Lead the operational planning and delivery of PATIs exhibitions / interventions, public programmes, public art projects and artist residencies. Translate curatorial and programme requirements into clear timelines, workflows, checklists and delivery plans. Coordinate artist logistics, travel, accommodation, hospitality, transportation along with the assigned POC, artwork handling and other project requirements. Support artist/curator visits, research trips, talks, workshops, performances and other programme activities. Anticipate operational challenges and proactively resolve logistical and administrative issues.
- Budget Financial Coordination: Track programme, exhibition, residency and operational budgets in coordination with Finance. Monitor expenditure against approved budgets and flag variations or additional requirements in a timely manner. Maintain accurate records of expenses, petty cash, travel, artist stays, facilities and other operational costs. Support project-level budgets, quotations and cost estimates as required.
- Office, Residency Facility Management: Oversee day-to-day operations of PATIs office, residency spaces and related facilities. Supervise support staff and ensure standards of hospitality, cleanliness, maintenance, supplies and visitor experience. Manage facilities, utilities, storage, meals, transportation and other operational requirements, along with assigned POC. Establish and maintain protocols for efficient office and residency operations.
- Artwork Storage Management: Oversee the operational management, care, security and movement of artworks in PATIs custody.



Maintain accurate inventories and records of artwork locations and movements. Coordinate packing, transportation, shipping and receipt of artworks with artists, galleries, institutions, Production and Curatorial teams. Ensure condition reports and relevant artwork documentation are maintained.
- BUILD Programme Operations: Support the operational delivery of BUILD, PATIs creative arts education and learning initiative. Coordinate with schools, teachers, artists, teaching fellows, local partners and the BUILD team on schedules and requirements. Manage logistics including venues, materials, transportation, equipment and programme supplies. Develop systems that support consistent and efficient delivery across locations.
- Stakeholder, Vendor Partner Coordination: Maintain effective working relationships with artists, curators, institutions, schools, government and civic agencies, vendors and local stakeholders. Coordinate permissions, local support and operational requirements with relevant authorities. Manage vendor engagement, quotations, procurement and service delivery in line with PATI processes. Maintain clear records of key communications, deliverables and agreements.
- Team Operational Coordination: Establish systems for effective communication and coordination across Curatorial, Programmes, Production, Finance and other teams. Maintain organised records relating to contracts, travel, expenses, field missions and operational activities.
- Systems, Compliance Risk Management: Develop and maintain operational systems, processes, checklists and protocols for institutional functioning. Ensure key operational documentation is current, organised and accessible. Identify operational risks and escalate issues requiring management attention.
- Monitoring Reporting: Monitor programme and project delivery against agreed timelines, budgets and operational plans. Provide regular operational updates to the Director and Deputy Director. Contribute to project reviews and evaluations, identifying learnings and areas for improvement.
- Other Responsibilities: Support PATIs institutional initiatives during periods of increased programme activity. Undertake additional responsibilities aligned with the organisations needs and the individuals professional expertise.

Qualifications

- Bachelors or Masters degree in Arts Management, Cultural Management, Business Administration, Project Management, Hospitality, Operations, or another relevant field.
- Minimum 45 years of relevant professional experience in operations, cultural production, arts administration,



project management or a related field.
- Demonstrated experience managing the operational delivery of projects involving multiple stakeholders.
- Experience managing budgets, expenditure, vendors and administrative systems.
- Strong organisational and project management skills, with the ability to manage multiple priorities and deadlines.
- Experience coordinating artists, cultural practitioners, institutions, vendors or external partners.
- Strong written and verbal communication skills.
- Excellent attention to detail and documentation skills.
- Ability to anticipate operational requirements, solve problems independently and work effectively under pressure.
- Strong interpersonal skills and the ability to work collaboratively across interdisciplinary teams.
- A flexible, hands-on and solutions-oriented approach to work.
- Willingness to travel and work flexible hours during major programme, exhibition and residency periods.

Desirable

- Experience working within a contemporary art institution, gallery, museum, cultural organisation or arts-led non-profit.
- Experience with exhibitions, public art, artist residencies or public programmes.
- Experience working in a site-specific or interdisciplinary cultural environment.
- Experience working with schools, educational institutions or community-based programmes.
- Knowledge of local vendors, service providers and operational networks in Rajasthan and/or other parts of India.
- Experience developing institutional systems, SOPs and operational frameworks.
- Shared values and commitment to the aims and objectives of the Public Arts Trust of India.

Candidate Profile

The ideal candidate will be an experienced, highly organised and hands-on operations professional with an interest in the arts and cultural sector. They should be comfortable managing both the larger operational picture and the practical details required to make a project happen.

The candidate should be able to work across budgets, facilities, logistics, artists, vendors and internal teams, while also understanding the requirements of programmes, exhibitions and creative projects. They should be confident working on the ground, able to anticipate challenges and comfortable taking ownership of operational decisions.

A solid candidate will bring a balance of operational discipline and cultural sensitivity. Someone who understands that the successful delivery of an artistic project requires not only good systems and logistics, but also close collaboration with artists, curators, educators, partners and communities.

The role would particularly suit someone who is looking to develop or deepen a career at the intersection of arts administration, cultural

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Stakeholder, Vendor & Partner Coordination EXPERT (Pune)
🏢 Public Arts Trust of India
📍 Pune