Job Description Admin Executive (Supply Chain & Factory Operations)

Company- (Team computers pvt ltd)

Department: Administration / Operations
Experience: 2 to 6 Years
Qualification: Graduate in any discipline
Industry Preference: Manufacturing / FMCG / Automobile / Engineering/ food processing
Employment Type: Full-Time
Location: Greater Noida (Kasna)

Job Summary

We are looking for an experienced Admin Executive with strong exposure to Supply Chain and Factory Administration. The candidate will be responsible for independently managing day-to-day administrative operations, dispatch coordination, logistics, warehouse activities, vendor management, and factory-related licensing and documentation.

The ideal candidate should have hands-on experience in a manufacturing environment and be capable of coordinating with multiple departments to ensure smooth factory operations

.

Key Roles & Responsibilities

1. Supply Chain & Logistics Coordination

- Coordinate with purchase, production, warehouse, and dispatch teams.
- Monitor inward and outward movement of raw materials and finished goods.
- Coordinate with transporters and logistics partners for timely material movement.
- Ensure smooth coordination of supply chain activities.
- Track deliveries and resolve transportation-related issues.

2. Dispatch Management

- Handle daily dispatch planning and scheduling.
- Arrange vehicles and coordinate with transporters.
- Ensure proper documentation, including invoices, delivery challans, e-way bills, and LR.
- Track dispatches and ensure timely delivery of goods.
- Maintain daily dispatch records and reports.

3.



Factory & General Administration

- Handle end-to-end factory administration.
- Manage housekeeping, security, maintenance, and facility-related activities.
- Coordinate with labour contractors, vendors, and service providers.
- Ensure smooth day-to-day administrative operations.
- Monitor administrative expenses and maintain records.

4. Warehouse & Inventory Coordination

- Monitor stock inward and outward records.
- Coordinate physical stock verification and inventory reconciliation.
- Maintain proper warehouse documentation.
- Monitor material storage and warehouse housekeeping.
- Report stock discrepancies to the concerned department.

5. Licensing & Statutory Documentation

- Handle factory-related licenses, registrations, and renewals.
- Maintain statutory records and compliance documentation.
- Coordinate with government authorities and external consultants.
- Track license expiry dates and ensure timely renewals.
- Support factory inspections and audits.

6. Vendor & Transporter Management

- Manage coordination with transporters, vendors, and contractors.
- Obtain quotations and negotiate transportation rates.
- Verify vendor bills and coordinate payment follow-ups.




- Monitor vendor performance and service quality.

7. MIS & Reporting

- Prepare daily dispatch and logistics reports.
- Maintain inward/outward material records.
- Prepare transportation cost and vendor expense reports.
- Maintain administrative and operational MIS.
- Ensure proper documentation and record keeping.

Required Skills & Competencies

- 2-6 years of experience in Admin, Supply Chain, Logistics, or Factory Operations.
- Robust hands-on experience in manufacturing or factory administration.
- Good knowledge of dispatch planning and transportation management.
- Understanding of warehouse and inventory coordination.
- Knowledge of e-way bills, delivery challans, invoices, and LR documentation.
- Experience in factory licensing and renewal coordination.
- Good vendor management and negotiation skills.
- Proficiency in MS Excel and documentation.
- Strong communication, coordination, and problem-solving skills.

Preferred Candidate Profile

- Candidates from manufacturing, FMCG, automobile, engineering, or industrial sectors.
- Should have independently handled administrative and operational responsibilities.
- Must be comfortable coordinating with internal departments, vendors, transporters, and government authorities.
- Should have a proactive approach with strong ownership and follow-up skills.

Key Expectation: The candidate should be capable of independently managing factory administration, supply chain coordination, dispatch operations, logistics, vendor management, and licensing-related activities with minimal supervision.

📌 Admin Executive For Team Computers based in G.Noida
🏢 Team Computers
📍 Noida