JOB DESCRIPTION

Human Resources (HR) Roles & Responsibilities

Company Name: Banseog Technology India Pvt. Ltd.
Department: Human Resources & Administration
Designation: HR Executive / HR Manager
Reporting To: Director / Management
Location: Greater Noida, Uttar Pradesh
Industry: Engineering & Manufacturing

1. Job Purpose

To manage and oversee the complete Human Resources and Administration functions of the company, ensuring effective manpower management, employee satisfaction, statutory compliance, discipline, performance management, recruitment, payroll coordination, and smooth day-to-day office and factory operations.

The HR department will act as a bridge between employees and management while maintaining a professional, transparent, productive, and stress-free working environment.

2. Roles & Responsibilities

A. Recruitment & Selection

- Identify manpower requirements from all departments.
- Prepare and publish job descriptions for vacant positions.
- Source candidates through job portals, consultants, references, and other channels.
- Screen resumes and conduct initial HR interviews.
- Coordinate technical interviews with department heads.
- Negotiate salary packages within approved budgets.
- Issue offer letters and appointment letters.
- Complete joining formalities and induction processes.
- Maintain a recruitment database and hiring records.
- Ensure timely hiring as per company requirements.

B. Joining & Employee Documentation

- Collect and verify employee documents.
- Maintain personal files of all employees.
- Prepare appointment letters, offer letters, confirmation letters, and employment agreements.
- Maintain employee master data.
- Issue employee ID cards.
- Maintain records of educational qualifications, experience, identity proof, and address proof.
- Ensure all joining formalities are completed before or on the date of joining.
- Explain company policies, rules, and regulations to new employees.

C. Attendance & Leave Management

- Monitor daily employee attendance.
- Maintain attendance records for office and factory employees.
- Monitor late arrivals, early departures, absenteeism, and overtime.
- Maintain leave records and leave balances.
- Process leave applications as per company policy.
- Coordinate attendance corrections with department heads.
- Prepare monthly attendance statements for salary processing.
- Monitor weekly offs and holidays.
- Maintain proper records of shift attendance and overtime.

D. Payroll & Salary Administration

- Coordinate monthly salary processing.
- Verify attendance, leaves, overtime, incentives, and deductions.
- Prepare monthly salary sheets.
- Coordinate salary disbursement with the Accounts Department.
- Maintain salary records and employee compensation details.
- Prepare salary slips.
- Calculate applicable statutory deductions such as PF, ESI, TDS, and professional tax, wherever applicable.
- Maintain records of salary revisions, increments, bonuses, and incentives.
- Ensure salaries are processed accurately and on time.
- Maintain confidentiality of employee salary information.

E. Statutory Compliance & Labour Law

- Ensure compliance with applicable central and Uttar Pradesh labour laws.
- Maintain statutory registers and employment records.
- Coordinate PF, ESI, gratuity, bonus, and other applicable statutory matters.
- Monitor minimum wages and applicable wage-related requirements.
- Coordinate factory licence and labour-related documentation with the concerned authorities.
- Ensure timely filing of applicable returns and statutory payments.
- Coordinate inspections, audits, and notices from government departments.
- Maintain records of contract labour, wherever applicable.
- Coordinate with consultants, legal advisors, and auditors.
- Keep management updated regarding changes in applicable labour laws.

F. Performance Management & Employee Development

- Coordinate employee performance appraisals.
- Collect feedback from department heads.
- Monitor employee performance and productivity.
- Prepare performance improvement plans (PIP), wherever required.
- Coordinate employee training and development programmes.
- Identify skill gaps and training requirements.
- Maintain performance appraisal records.
- Coordinate confirmation, probation extension, promotion, and increment processes.




- Support management in employee development and career progression.

G. Employee Relations & Grievance Handling

- Maintain healthy relationships between employees and management.
- Listen to employee concerns and resolve grievances professionally.
- Handle workplace conflicts and disciplinary matters.
- Conduct employee counselling when required.
- Maintain confidentiality in sensitive employee matters.
- Promote teamwork and a positive working environment.
- Encourage employee engagement and participation.
- Ensure fair and consistent implementation of company policies.
- Help maintain a respectful, safe, and stress-free workplace.

H. Disciplinary Management

- Monitor employee discipline and workplace behaviour.
- Address repeated absenteeism, misconduct, negligence, and policy violations.
- Issue warning letters, show-cause notices, and other disciplinary communications as authorized.
- Maintain records of disciplinary actions.
- Coordinate performance-related warnings with department heads.
- Handle employee misconduct cases fairly and in accordance with applicable law.
- Ensure proper documentation before taking disciplinary action.

I. Employee Separation & Exit Formalities

- Process employee resignations.
- Prepare resignation acceptance letters.
- Coordinate notice-period requirements.
- Conduct exit interviews.
- Prepare full and final settlement statements in coordination with Accounts.
- Calculate pending salary, leave encashment, deductions, and other applicable dues.
- Coordinate return of company assets, ID cards, tools, documents, and access credentials.
- Issue relieving letters and experience certificates after clearance.
- Maintain employee separation records.

J. HR Policies & Documentation

- Develop, implement, and update HR policies.
- Prepare employee handbooks and HR manuals.
- Maintain policies regarding attendance, leave, overtime, holidays, increments, bonus, probation, confirmation, and disciplinary procedures.
- Prepare standard HR formats and documentation.
- Ensure policies are communicated to all employees.
- Maintain proper physical and digital HR records.
- Review policies periodically with management.

K. Factory & Production HR Coordination

- Coordinate manpower requirements with Production, Design, Electrical, Assembly, Quality, Purchase, and other departments.
- Monitor factory workforce attendance and discipline.
- Ensure adequate manpower availability for production schedules.
- Coordinate employee shifts and overtime with department heads.
- Maintain records of machine operators, fitters, electricians, technicians, engineers, and other factory staff.
- Coordinate safety training and employee awareness programmes.
- Ensure employees follow workplace safety procedures.
- Support management in maintaining smooth factory operations.

L. Administration & General Management

- Manage day-to-day office administration.
- Monitor housekeeping, cleanliness, and workplace maintenance.
- Coordinate office supplies, stationery, and other administrative requirements.
- Maintain records of company assets and employee ID cards.
- Coordinate transport, travel, accommodation, and visitor arrangements wherever required.
- Coordinate company events, celebrations, meetings, and employee engagement activities.
- Monitor office and factory facilities.
- Coordinate with vendors and service providers.
- Support management in administrative planning and execution.

M. Training, Safety & Employee Welfare

- Organize employee induction and orientation.
- Coordinate technical and non-technical training.
- Maintain training attendance and feedback records.
- Coordinate fire safety and emergency awareness training.
- Support implementation of workplace health and safety practices.
- Monitor employee welfare facilities.
- Promote awareness of workplace hygiene and safety.
- Coordinate grievance redressal and applicable workplace committees.

3. Daily HR Responsibilities





1. Check employee attendance and absenteeism.
2. Monitor late arrivals and early departures.
3. Coordinate manpower availability with department heads.
4. Address employee queries and grievances.
5. Follow up on recruitment and interviews.
6. Complete joining and exit formalities.
7. Monitor office and factory discipline.
8. Coordinate administrative requirements.
9. Update HR records and employee documentation.
10. Report important HR matters to management.

4. Weekly HR Responsibilities

1. Review department-wise manpower requirements.
2. Review pending recruitment and interview status.
3. Check attendance irregularities and absenteeism.
4. Review employee performance concerns with department heads.
5. Follow up on pending employee documentation.
6. Review administrative and maintenance requirements.
7. Discuss employee grievances and disciplinary issues.
8. Submit a weekly HR activity report to management.

5. Monthly HR Responsibilities

1. Finalize attendance and leave records.
2. Prepare and verify monthly payroll inputs.
3. Coordinate salary processing.
4. Prepare department-wise manpower reports.
5. Review overtime and employee absenteeism.
6. Update employee master data.
7. Review recruitment and employee turnover reports.
8. Monitor PF, ESI, and other applicable compliance requirements.
9. Prepare monthly HR and administration reports.
10. Review employee performance and training requirements.
11. Submit pending HR issues and recommendations to management.

6. Key Performance Indicators (KPIs)

- Timely completion of recruitment.
- Employee attendance and punctuality.
- Payroll accuracy and timely processing.
- Statutory compliance within applicable deadlines.
- Employee retention and reduced attrition.
- Timely completion of joining and exit formalities.
- Proper maintenance of employee records.
- Effective grievance resolution.
- Timely submission of HR reports.
- Reduction in unnecessary overtime and manpower shortages.
- Improvement in employee discipline and productivity.
- Effective coordination with all departments.

7. Required Qualifications & Skills

Educational Qualification:

- MBA / PGDM in Human Resource Management preferred.
- Bachelor's degree in any discipline.
- Knowledge of labour laws and HR administration.

Experience:

- 2–5 years of relevant HR experience preferred.
- Experience in engineering or manufacturing industries will be an advantage.

Technical Skills:

- Positive knowledge of MS Excel, Word, and email communication.
- Knowledge of payroll and attendance management.
- Understanding of PF, ESI, gratuity, bonus, and labour law compliance.
- Experience in HR documentation and employee record management.

Professional Skills:

- Good communication and interpersonal skills.
- Problem-solving and decision-making ability.
- Strong organizational and coordination skills.
- Confidentiality and professional ethics.
- Ability to handle employee issues tactfully.
- Time management and multitasking.
- Ability to coordinate with senior management and factory employees.

8. Authority & Reporting Responsibilities

The HR department is authorized, within management-approved policies and delegations, to:

- Coordinate recruitment and interview processes.
- Maintain employee attendance and leave records.
- Communicate HR policies and procedures.
- Issue routine HR communications.
- Recommend disciplinary action where required.
- Recommend salary increments and employee benefits.
- Coordinate employee training and development.
- Report serious employee-related matters to management.

All major decisions relating to hiring approvals, salary revisions, termination, policy changes, and disciplinary actions shall require approval from authorized management.

9. Expected Outcomes

- Smooth functioning of HR and administration activities.
- Proper manpower planning and utilization.
- Improved employee discipline and accountability.
- Timely salary processing and statutory compliance.
- Better communication between employees and management.
- Reduced employee grievances and workplace conflicts.
- A professional, organized, productive, and positive work environment.

Note: The HR department is responsible for maintaining transparency, confidentiality, fairness, and consistency in all employee-related matters.

📌 Human Resource Executive (Greater Noida)
🏢 Banseog Technology
📍 Greater Noida