Position: Cashier cum Accountant

Company: Labonya Retreat

Location: Bhubaneswar, Odisha

Department: Accounts

Employment Type: Full-Time

Experience: 2–4 Years (Relevant experience in hospitality, resort, hotel, or restaurant operations preferred)

Qualification: B.Com. / M.Com. / MBA in Finance or related field

Joining Preference: Immediate Joiners Preferred

1. About Labonya Retreat

Labonya Retreat is a hospitality and event destination located in Bhubaneswar. The property offers facilities including an open lawn, swimming pool, banquet hall, dining area, café, rooms, and open lounge.

The retreat caters to weddings, corporate gatherings, private celebrations, dining experiences, and leisure stays.

We are looking for a detail-oriented and responsible Accountant cum Purchase Manager to manage the financial records, procurement activities, inventory control, vendor coordination, and cost management of the property.

2. Job Summary

The Accountant will be responsible for maintaining accurate financial records and ensuring the timely procurement of food, beverages, housekeeping supplies, maintenance materials, and other operational requirements. The role involves managing daily accounting transactions, vendor payments, purchase orders, stock records, invoice verification, expense monitoring, and financial reporting. The ideal candidate should possess robust accounting knowledge, negotiation skills, analytical abilities, and experience in procurement and inventory management.

3. Key Responsibilities

A. Accounting & Financial Management

· Maintain daily accounting records, including sales, purchases, expenses, receipts, and payments.

· Record and verify all financial transactions accurately.

· Maintain cash books, bank books, ledgers, and other accounting records.

· Manage daily cash handling, petty cash, and expense settlements.

· Perform daily sales reconciliation and cash verification.

· Monitor accounts payable and accounts receivable.

· Prepare daily, weekly, and monthly financial reports.

· Coordinate with the management and accounts team for financial updates and reporting.

· Assist in preparing budgets, expense statements, and financial summaries.

· Ensure timely and accurate accounting documentation.

B. Purchase & Procurement Management

· Manage the procurement of food items, beverages, housekeeping materials, maintenance supplies,



and other operational requirements.

· Collect purchase requisitions from respective departments and verify the requirements.

· Prepare purchase orders and obtain the necessary approvals.

· Identify suitable vendors and suppliers based on quality, price, availability, and reliability.

· Obtain quotations from multiple vendors and negotiate favourable commercial terms.

· Ensure timely procurement and delivery of materials.

· Verify the quantity, quality, and specifications of purchased materials.

· Coordinate with the concerned departments for material acceptance and issue.

· Maintain proper purchase documentation and vendor records.

· Ensure all purchases comply with approved budgets and procurement policies.

C. Inventory & Stock Management

· Maintain accurate stock records for food, beverages, housekeeping materials, and other operational supplies.

· Monitor stock levels and ensure timely replenishment.

· Conduct regular physical stock verification and reconcile discrepancies.

· Maintain stock registers, goods received notes (GRNs), and material issue records.

· Monitor expiry dates and ensure proper storage and stock rotation using FIFO/FEFO principles, as applicable.

· Track material consumption, wastage, and stock movement.

· Coordinate with the F&B; Manager, Chef, Housekeeping, and other departments for inventory requirements.

· Identify and report stock discrepancies, wastage, or irregularities to management.

D. Vendor Management

· Develop and maintain a database of approved vendors and suppliers.

· Maintain vendor quotations, agreements, invoices, and payment records.

· Evaluate vendors based on pricing, quality, delivery timelines, and service standards.

· Negotiate credit periods, payment terms, and commercial conditions.

· Follow up on pending deliveries, invoices, and outstanding payments.

· Ensure vendor bills are verified against purchase orders and goods received records.





· Maintain professional relationships with suppliers and service providers.

E. Cost Control & Budget Monitoring

· Monitor procurement costs and operational expenses.

· Compare purchase prices and identify opportunities for cost optimisation.

· Track food costs, beverage costs, and other material expenses in coordination with the concerned departments.

· Ensure purchases are within approved budgets.

· Identify unnecessary expenditure and recommend cost-saving measures.

· Monitor material consumption and report unusual variances.

· Support management in improving financial efficiency and profitability.

F. Billing, GST & Statutory Coordination

· Verify purchase invoices, bills, and supporting documents.

· Assist in preparing GST-related records and documentation.

· Coordinate with the external accountant, CA, or finance team for GST returns, TDS, and other applicable statutory requirements.

· Ensure proper documentation of tax invoices, vendor bills, and financial records.

· Maintain compliance with applicable accounting and tax procedures.

· Support internal and external audits by providing the required records and documentation.

G. Reporting & Administration

· Prepare daily purchase and expense reports.

· Maintain monthly stock and consumption reports.

· Prepare vendor outstanding and payment schedules.

· Submit financial and procurement reports to management.

· Maintain organised physical and digital records of all transactions.

· Coordinate with the resort manager and departmental heads regarding budgets, purchases, and operational requirements.

· Report financial discrepancies, unauthorised purchases, and inventory irregularities immediately.

4. Required Skills & Competencies

· Strong knowledge of accounting principles and financial record management.

· Experience in purchase, procurement, and inventory management.

· Proficiency in Tally Prime, MS Excel, and accounting software.

· Knowledge of GST invoicing and basic statutory compliance.

· Strong negotiation and vendor management skills.

· Good analytical and numerical abilities.

· Excellent attention to detail and accuracy.

· Ability to manage multiple tasks and meet deadlines.

6. Application Details

Interested candidates may share their updated CV with:

Email: [email protected] ll Contact No.: (phone hidden)

📌 Cashier Cum Accountant (Bhubaneswar)
🏢 Labonya Marketing Private
📍 Bhubaneswar