1. Post-Shipment Documentation

- Prepare and verify export documents after shipment.
- Coordinate preparation of Commercial Invoice, Packing List, Shipping Bill, Bill of Lading, Certificate of Origin, and other required documents.
- Ensure accuracy of shipping details, HS codes, product descriptions, quantities, and values.

1. Bank Documentation

- Prepare and submit export documents to relevant department under LC, DP, DA, and other payment terms.
- Ensure compliance with Letter of Credit (LC) terms and conditions.
- Coordinate with relevant for document negotiation, discounting, and discrepancy resolution.
- Follow up on export bill realization.

1. Shipping & Logistics Coordination

- Coordinate with relevant department
- Obtain final Bill of Lading and other shipping confirmations.
- Track shipment documentation and ensure timely dispatch of documents to overseas customers.

1. Regulatory Compliance

- Ensure compliance with DGFT, Customs, RBI, GST, and other applicable export regulations.
- Coordinate submission of e-BRC and other export-related compliance documents.
- Maintain records for export incentives and applicable benefits.

1. Customer Coordination

- Respond to overseas customer queries regarding shipment documents.
- Ensure documents are submitted within agreed timelines.
- Resolve documentation discrepancies and coordinate amendments.

1. Payment & Outstanding Follow-up





- Monitor export payment due dates.
- Coordinate with the accounts and finance departments for payment realization.
- Follow up on overdue export bills and pending remittances.

1. Team Management & Reporting

- Supervise the export documentation team.
- Maintain shipment-wise documentation records.
- Prepare daily, weekly, and monthly MIS reports.
- Ensure proper filing and audit readiness.

Required Qualifications Diploma/Certification in Export-Import Management will be an advantage.

- Knowledge of Indian export procedures and international trade documentation.

Experience Experience handling LC, DP, DA, and advance payment shipments.

Required Skills

- Robust knowledge of export documentation and banking procedures.
- Knowledge of ICEGATE, DGFT, GST and customs procedures.
- Good communication and coordination skills.
- Strong attention to detail.
- Team management and problem-solving abilities.
- Proficiency in MS Excel and ERP systems.

Key Performance Indicators (KPIs)

- Accuracy of export documentation.
- Timely submission of post-shipment documents.
- Zero or minimum LC discrepancies.
- Timely export bill realization.
- Reduction in documentation errors and amendments.
- Compliance with statutory and regulatory requirements.
- Timely submission of export MIS reports

📌 Senior Executive-Post Export Documentation (Kolkata)
🏢 Mortex
📍 Kolkata