Job highlights

- 7-10 years procurement experience with 2-3 years team management, expertise in Tally Prime and BOM handling
- Manage end-to-end procurement, vendor development, cost control, and coordinate with production and project teams

Location: Navi Mumbai Department: Supply Chain & Operations

Experience: 710 Years

Team Management Experience: 2–3 Years

Role Purpose The Purchase Manager will be responsible for managing the complete procurement function, including purchase planning, vendor development, sourcing, commercial negotiations, purchase order management, cost control and timely procurement of materials.

The role requires close coordination with Production, Projects, Design, Engineering, Quality, Stores and Finance teams to ensure materials are procured as per technical specifications, approved budgets and project timelines.

Key Responsibilities

1. Purchase Planning & Procurement

- Prepare purchase plans based on production schedules, project requirements, Bills of Materials (BOM) and inventory levels.
- Procure raw materials, bought-out components, engineering items, electrical components, refrigeration equipment, fabrication materials, consumables and project-related materials.
- Obtain quotations from vendors and prepare comparative statements.
- Negotiate prices, commercial terms, delivery schedules, warranties and payment terms.
- Release purchase orders after obtaining the required technical and commercial approvals.
- Ensure purchases comply with approved specifications, budgets and internal authorization processes.
- Monitor open purchase orders and follow up with vendors to ensure timely deliveries.
- Identify material shortages and potential supply delays in advance.
- Coordinate urgent and emergency purchases while maintaining proper documentation and commercial controls.

2. Vendor Development & Management

- Identify, evaluate and onboard suitable vendors and suppliers.
- Develop alternate vendors for critical materials to reduce dependency and supply risks.
- Maintain an approved vendor database covering pricing, lead times, quality performance and commercial terms.
- Conduct periodic vendor performance reviews based on quality, cost, delivery and service.
- Coordinate with Quality, Design and Production teams for vendor qualification and technical approvals.
- Build long-term relationships with reliable vendors while maintaining commercial discipline.
- Resolve vendor-related issues,



including delayed deliveries, material shortages, quality concerns and commercial disputes.

3. Cost Control & Commercial Negotiations

- Negotiate competitive pricing and identify opportunities for procurement cost reduction.
- Develop annual or long-term rate contracts for regularly purchased materials and services.
- Maintain purchase-price history and analyse material price movements.
- Identify opportunities for bulk purchasing and cost optimization.
- Coordinate with Design, Production and Quality teams on value engineering and alternative-material opportunities.
- Ensure purchases remain within approved budgets and highlight significant cost deviations.
- Track vendor advances, debit notes, credit notes and material returns.
- Support Finance with invoice verification, vendor reconciliation and payment-related queries.

4. Production & Project Coordination

- Coordinate with Production and Planning teams to understand material requirements and procurement priorities.
- Review project-specific procurement requirements for cold-room, refrigeration, thermal-energy-storage and customer-site projects.
- Ensure materials are procured and delivered as per project execution and installation schedules.
- Coordinate with Design and Engineering teams to clarify technical specifications, drawings and BOMs.
- Work closely with the Stores team to monitor inventory levels and avoid unnecessary or duplicate purchases.
- Support project teams in managing critical and time-sensitive procurement requirements.

5. Systems, Documentation & Compliance

- Maintain records of purchase requisitions, quotations, comparative statements, approvals and purchase orders.
- Ensure procurement transactions are accurately recorded in the ERP or accounting system.
- Maintain vendor documentation and purchase-related audit trails.
- Ensure compliance with applicable GST, e-way bill, invoice and transportation documentation requirements.
- Establish and periodically update procurement SOPs.
- Ensure adherence to purchasing authority,



approval processes and internal controls.

6. Team Management

- Supervise purchase executives, procurement coordinators and other purchase team members.
- Allocate responsibilities and establish clear daily, weekly and monthly priorities.
- Train team members on procurement processes, vendor management, negotiation and documentation.
- Monitor team productivity, procurement efficiency and process compliance.
- Build a culture of cost consciousness, accountability and ownership.

Key Performance Indicators (KPIs)

- Timely procurement and availability of materials for production and projects.
- Percentage of purchases completed within approved lead times.
- Purchase-price savings and cost-avoidance initiatives.
- Vendor quality and on-time delivery performance.
- Number of critical materials with approved alternate vendors.
- Reduction in emergency and last-minute purchases.
- Adherence to approved budgets and purchasing procedures.
- Accuracy and timeliness of purchase orders and procurement records.
- Vendor performance and issue-resolution timelines.
- Closure of procurement-related audit observations.

Qualifications & Experience

- Bachelor's degree or Diploma in Engineering, Supply Chain, Materials Management, Commerce or a related discipline.
- 7–10 years of experience in Procurement, Purchasing, Materials Management or Supply Chain Operations.
- Minimum 2–3 years of experience managing a purchase or procurement team.
- Excellent knowledge of Tally Prime and Microsoft Excel.
- Experience in manufacturing, refrigeration, HVAC, electrical equipment, engineering projects, fabrication, cold rooms or industrial equipment is strongly preferred.
- Experience working with Bills of Materials (BOM), engineering drawings and technical specifications.
- Familiarity with GST, e-way bills, vendor documentation and commercial purchasing processes.

Skills & Competencies

- Solid commercial negotiation and vendor-management capabilities.
- Good understanding of procurement planning and sourcing strategies.
- Knowledge of engineering components and technical procurement.
- Strong cost-control and analytical skills.
- Ability to manage multiple procurement requirements and priorities.
- Excellent coordination and follow-up skills.
- Strong decision-making and problem-solving abilities.
- High levels of integrity, cost consciousness and ownership.

📌 Purchase Manager (Navi Mumbai)
🏢 Talent Corner HR Services
📍 Navi Mumbai