Project Coordination & Vendor Management Executive(US Shift Zone)

1. Quotation & Vendor Management

- Prepare RFQs (Request for Quotations) and share them with vendors.
- Collect, compare and maintain vendor quotations.
- Prepare client BOQs (Bill of Quantities) and project quotations.
- Coordinate with vendors regarding pricing, specifications and delivery timelines.
- Follow up with vendors for timely responses and updates.

2. Project Management & Coordination

- Create and maintain project-specific folders and documentation.
- Organize and update project information on Google Drive.
- Update project progress and task status on Monday.com.
- Maintain project schedules, trackers and important deadlines.
- Coordinate with internal teams to ensure smooth project execution.

3. Sample Management

- Place sample orders for ongoing projects.
- Coordinate with sample suppliers and responsible team members.
- Follow up on sample preparation, dispatch and delivery.
- Maintain sample order lists and track sample status.

4. Fabric Procurement & Tracking

- Coordinate fabric orders with vendors and suppliers.
- Request fabric quotations and confirm pricing.
- Place fabric orders according to project requirements.
- Track fabric availability, order confirmations and delivery timelines.
- Maintain fabric order records and update project teams.

5. Google Drive & Document Management

- Manage and organize Google Drive folders for all projects.




- Maintain proper documentation for hotel brands and hospitality projects.
- Organize quotations, BOQs, RFQs, purchase orders, fabric details and sample records.
- Ensure all project documents are properly named, updated and accessible.
- Maintain accurate records and avoid missing or duplicate documentation.

Key Skills & Requirements
- Good knowledge of Google Sheets, Google Docs and Google Drive.
- Knowledge of Monday.com or other project management tools.
- Robust coordination and communication skills.
- Experience in vendor management and procurement follow-ups.
- Good documentation and data management skills.
- Strong attention to detail and ability to manage multiple projects simultaneously.

Key Performance Expectations
- Timely RFQ and quotation preparation.
- Accurate client BOQs and vendor records.
- Timely sample and fabric order tracking.
- Updated Monday.com project boards.
- Well-organized Google Drive and project documentation.
- Consistent follow-ups with vendors and internal teams.

Working Hours / Shift Timing: 6:00 PM to 2:00 AM (Night Shift). Overall Role Objective To manage project documentation, vendor coordination, quotations, sample procurement and fabric ordering while ensuring all project information, schedules and records remain accurate and up to date.

Pay: ₹15,000.00 - ₹30,000.00 per month

Language

- English (Required)

Work Location: In person

📌 Project Coordination & Vendor Management Executive (US Time Zone) (Alkapuri)
🏢 A Wooden Story
📍 Alkapuri