Key Roles and Responsibilities1. Calendar and Schedule Management

- Manage the MD/CEO's daily, weekly, and monthly schedules.

- Schedule meetings, appointments, and business visits.

- Send meeting reminders and prepare meeting agendas.

- Avoid scheduling conflicts and prioritize urgent matters.

- Coordinate domestic and international travel arrangements.

1. Communication Management

- Handle incoming and outgoing emails, calls, and correspondence.

- Good knowledge of MS Excel, Word and PowerPoint.

- Professional writing skills

- Draft qualified letters, emails, notices, and official communications.

- Filter and prioritize important messages for the MD/CEO.

- Coordinate communication between the MD/CEO and department heads.

- Maintain confidentiality in all communications.

1. Meeting Coordination and Follow-up

- Organize management meetings, board meetings, and review meetings.

- Prepare meeting agendas and supporting documents.

- Record Minutes of Meeting (MoM).

- Track action points and responsibilities assigned to departments.

- Follow up with department heads to ensure timely completion.

- Submit pending-action reports to the MD/CEO.

1. Department Coordination

- Coordinate with all departments, including:

- HR &
- Administration

- Finance &

- Accounts

- Production / Operations

- Sales &

- Marketing

- Purchase &

- Procurement

- Quality Control

- Stores &

- Logistics

- Projects &

- Maintenance

- Collect daily, weekly, and monthly departmental reports.

- Highlight critical issues requiring management attention.

- Follow up on management instructions and decisions.

1.



MIS and Management Reporting

- Prepare daily and weekly management updates.

- Collect and consolidate departmental performance reports.

- Maintain dashboards for important business activities.

- Track targets versus actual performance.

- Highlight delays, deviations, and pending approvals.

1. Documentation and Record Management

- Maintain confidential files and important company documents.

- Organize agreements, contracts, licenses, and official records.

- Maintain meeting minutes and management decisions.

- Track important renewal dates and deadlines.

- Ensure proper documentation and easy retrieval of records.

1. Travel and Event Management

- Arrange flight, train, and hotel bookings.

- Prepare travel itineraries and meeting schedules.

- Coordinate customer visits, vendor meetings, and business events.

- Manage conference and event arrangements.

1. Confidentiality and Professional Conduct

- Maintain strict confidentiality of company information.

- Handle sensitive financial, HR, and business information responsibly.

- Communicate professionally with internal and external stakeholders.

- Exercise discretion while handling management decisions.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits

- Health insurance

- Leave encashment

- Provident Fund

Ability to commute/relocate

- Karur, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Education

- Bachelor's (Preferred)

Experience

- Personal Secretary: 2 years (Preferred)

Language

- English (Preferred)

Work Location: In person

📌 Personal Secretary to MD & CEO (Karur)
🏢 Apex Global Packagings unit -II
📍 Karur