Job highlights

- Creation of Cohort Training Schedules.

Graduation

Certificates.

- review Oracle reports and add approved / pending review employees from the Waitlist tab on the master tracker. Email ARCs with a deadline to review / confirm the roster and make necessary changes.

Update Leader Contact

List after Learning Coach assignments are confirmed.

Job Summary

Overview The Program Manager Role at Gallagher Company will be responsible for managing the end-to-end administrative activities associated with certain programs. This role balances between Program Design and Administration of the Learning Program. How youll make an impact

Responsibilities

- Program Planning

- Program Preparation

- Finalize Roster and Update Resources/Teams

- Creation of Cohort Training Schedules

- Graduation Certificates

- Creation of Invites

- Program Communications

- Program Resources

- Participant Tracking

- State License Tracking

- Onboarding Curriculum Creation

- Revenue Reporting

- Training Desktop Set-up for Workflow Training

- SharePoint Calendar Management

- Case Study Auditing

- Survey Creation, Analysis and Dashboard creation for Programs

- Key Activities

- Create key dates for each class, 6 months to 1 year in advance of the program start date

- Gain agreement from Program Leader and VP of Emerging Talent, then share with TA (Talent Acquisition)

- Create/update master plan spreadsheet for new classes, including key dates to populate formulas

- Build the program plan in MS Teams Planner and assign tasks

- Partner with TA and ARCs (Achieve Regional Coordinators) to confirm the final class roster





- Pull reports from Talent Connect; review Oracle reports and add approved/pending review employees from the Waitlist tab on the master tracker

- Email ARCs with a deadline to review/confirm the roster and make necessary changes

- Update Leader Contact List after Learning Coach assignments are confirmed

- Create private channel for the new class in MS Teams and add participants

- Create training cohort schedules

- Creation, shipping and inventory management of graduation certificates and coordination with vendors on the shipping

- Coordination with class and vendor to ship graduation pullovers

- Create all Invites for Kickoffs and other scheduled trainings, The calendar owner will need to add the Teams meeting and send the invite

- Manage ARC/Participant communications and MS Teams posts

- Maintain Participant Travel Guidelines document for Trusted Partner

- Maintain Travel Form for scheduling and in-person purposes

- Maintain high-level Overview resource and support updating other resources

- Prepare the requests for SIT code changes and title changes as needed throughout the program for each class

- Update Master Tracker with new classes, training dates, manager changes, and program status changes





- Create tracking form for state license tracking and share progress reports with program Leadership

- Create curriculums and class group for each class

- Assign each curriculum according to designated schedule

- Run progress reports and send to Program Leadership based on established timelines

- Complete participant set-up in the Training Desktop for Workflow Training based on instructions provided

- Maintain schedule for revenue reporting as new classes are added and run reports for Program Leadership based on this schedule

- Update all trainings and key dates on the SharePoint Calendar for each class

Qualifications

- Bachelors degree in Human Resources or related field is preferred

- Minimum of 8-10 years of experience as Program manager/ training coordinator or operations specialist

- Excellent analytical and problem-solving skills, with the ability to interpret data and provide actionable insights

- Solid organizational and time management skills

- Attention to detail and ability to manage multiple initiatives simultaneously

- Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders at all levels of the organization

- Ability to work independently and collaboratively in a fast-paced, dynamic environment

- Proficiency in MS Office suite (Especially Excel), MS Projects, Jira or MS Planner is preferred

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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