Executive Assistant to the Co-Founders

Company: Silver Storey Quantum Pvt. Ltd.

Department: Founders’ Office

Location: Kolkata

Employment Type: Full-Time

About Silver Storey

Silver Storey Quantum Pvt. Ltd. is an interior design and turnkey execution company specialising in architecture, interior design, construction, renovation and modular solutions. We are building a process-driven organisation with a strong focus on design excellence, operational efficiency and customer satisfaction.

Role Overview

We are looking for a highly organised, proactive and responsible Executive Assistant to support the Co-Founders in managing their daily schedules, meetings, communications, follow-ups and execution priorities.

The candidate will act as a coordination bridge between the Co-Founders and various departments, ensuring that important decisions, commitments and action points are tracked and completed on time.

Key Responsibilities

- Calendar & Schedule Management

Manage and maintain Google Calendars of both Co-Founders.

Schedule meetings, appointments, site visits and business discussions.

Ensure daily schedules are planned and communicated in advance.

Avoid scheduling conflicts and manage priorities.

- Task Management & Follow-ups

Maintain daily task lists for both Co-Founders.

Follow up with department heads and employees on assigned tasks.

Track pending activities, deadlines and deliverables.

Escalate delays and unresolved issues to the respective Co-Founder.

Ensure meeting decisions are translated into actionable tasks.

- Meeting Coordination

Organise internal and external meetings.





Prepare meeting agendas and record Minutes of Meetings (MOM).

Maintain action trackers with ownership and deadlines.

Follow up until closure of assigned action points.

- Interdepartmental Coordination

Coordinate with Design, Execution, Purchase, Finance, HR, Sales and Marketing teams.

Collect daily and weekly progress updates.

Help the Co-Founders monitor critical business activities.

Ensure timely flow of information between departments.

- Communication & Documentation

Draft professional emails, letters and business communications.

Maintain important documents, reports and presentations.

Organise Google Drive folders and documentation.

Handle confidential business information responsibly.

- Business & Administrative Support

Coordinate business travel, appointments and external meetings.

Assist in preparing business reports and presentations.

Support special assignments and projects initiated by the Co-Founders.

Maintain a record of important commitments and deadlines.

Daily Deliverables

Daily calendar confirmation for both Co-Founders.

Daily priority and task tracker.

Follow-up report on pending tasks.

Meeting minutes and action points.

End-of-day summary of completed, pending and escalated activities.





Required Skills & Qualifications

Graduate in any discipline.

2–5 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator or similar role.

Excellent communication and professional email-writing skills.

Strong command of Google Workspace, particularly Google Calendar, Sheets, Docs and Drive.

Good organisational and time-management skills.

Ability to coordinate with multiple departments.

Strong follow-up and problem-solving abilities.

High degree of confidentiality, ownership and accountability.

Preferred Candidate Profile

Proactive rather than dependent on instructions.

Disciplined, punctual and highly organised.

Comfortable working with founders and senior management.

Capable of handling multiple priorities simultaneously.

Robust interpersonal skills and professional conduct.

Someone who believes in systems, processes and execution.

Performance Measurement (KPIs)

100% calendar and meeting coordination accuracy.

Timely circulation of meeting minutes.

Consistent follow-up on assigned tasks.

Reduction in pending and overdue action items.

Timely escalation of critical issues.

Proper documentation and reporting discipline.

Reporting Structure

Reports directly to both Co-Founders.

Salary depending on experience and capability.

Position: Executive Assistant to the Co-Founders

Department: Founders’ Office

Career Growth: Senior Executive Assistant → Manager – Founders’ Office → Chief of Staff (with demonstrated capability and experience).

📌 Executive Coordinator – Founders' Office (Kolkata)
🏢 Silver Storey
📍 Kolkata