Job Purpose

To manage and streamline HR operations across corporate office and project sites, ensuring effective manpower management, employee lifecycle administration, statutory compliance, HR policy implementation, employee engagement, and coordination with project leadership to support business objectives.

Key Responsibilities

HR Operations Employee Lifecycle Management

- Manage end-to-end HR operations, including onboarding, joining formalities, induction, employee documentation, transfers, and exit formalities.

- Maintain and update employee master data, personnel files, HRIS, and organizational charts.

- Ensure timely issuance of appointment letters, confirmation letters, transfer letters, and other HR-related documents.

- Monitor employee attendance, leave management, regularization, and employee movement.

- Coordinate with employees, reporting managers, and project leadership on HR-related matters.

Manpower Planning Recruitment

- Coordinate manpower planning and recruitment activities for corporate offices and EPC project sites.

- Liaise with project managers, functional heads, and recruitment teams for manpower requirements.

- Monitor manpower deployment, vacancies, replacements, and recruitment status.

- Support recruitment of engineers, project managers, technical professionals, and site personnel.

- Maintain manpower MIS, recruitment trackers, and organizational charts.

Payroll Compensation Administration

- Coordinate monthly payroll processing with Payroll and Finance teams.

- Ensure timely submission of attendance, leave, overtime, and payroll inputs.

- Monitor salary discrepancies, employee deductions, reimbursements, and payroll-related queries.

- Coordinate salary revision, increment, bonus, PLI, and compensation-related documentation.

- Ensure timely resolution of payroll discrepancies and employee concerns.

HR Compliance Statutory Administration

- Ensure compliance with applicable labour laws and statutory requirements at project sites and corporate offices.

- Coordinate PF, ESIC, gratuity, bonus,



labour welfare fund, and other statutory matters, as applicable.

- Monitor contractor and third-party manpower compliance.

- Coordinate statutory audits, labour inspections, and compliance documentation.

- Maintain statutory records and ensure timely submission of compliance reports.

HR Business Partnering Project Site Coordination

- Conduct regular HRBP visits to EPC project sites to assess HR and employee-related issues.

- Coordinate with Project Managers, Site HR, Site Admin, and functional teams.

- Monitor manpower availability, employee grievances, site discipline, and employee engagement.

- Identify site-level HR challenges and escalate critical issues to senior management.

- Support project leadership in people management and organizational effectiveness.

Performance Management Employee Engagement

- Coordinate performance appraisal and annual increment processes.

- Monitor employee performance review submissions and follow-ups.

- Support employee engagement initiatives, recognition programs, and welfare activities.

- Coordinate training, development, and capability-building initiatives.

- Support employee retention, grievance handling, and disciplinary matters.

HR MIS Management Reporting

- Prepare and circulate monthly HR MIS and manpower reports.

- Maintain employee headcount, attrition, recruitment, attendance, and payroll reports.

- Prepare HR dashboards and management presentations for senior leadership.

- Monitor HR KPIs and provide regular updates to the Reporting Manager and HR leadership.

- Support HR SPOC reporting and performance review initiatives.

HR Policy Process Improvement





- Implement HR policies, procedures, and corporate guidelines.

- Ensure effective communication of HR policies to employees and project sites.

- Identify opportunities to improve HR processes, systems, and operational efficiency.

- Maintain HR documentation, process trackers, and audit-ready records.

Key Performance Indicators (KPIs)

- Payroll Accuracy - Timely and error-free payroll inputs

- Recruitment TAT - Closure of manpower requirements within timelines

- Employee Documentation - 100% completion of employee records

- HR Compliance - Timely statutory compliance submissions

- Attendance Management - Accuracy and timely attendance closure

- HR MIS Reporting - Timely submission of reports

- Employee Grievance - Timely resolution of employee concerns

- HRBP Site Visits - Planned visits and closure of action points

- Attrition Management - Monitoring and reporting employee attrition

- Employee Engagement - Execution of engagement initiatives

Educational Qualification

- MBA / PGDM in Human Resources or equivalent qualification.

Experience

- 10-15 years of relevant experience in HR Operations.

- Experience in EPC, Infrastructure, Construction, or Project-based organizations preferred.

- Exposure to corporate HR operations and project site HR management.

Key Competencies

- Strong HR Operations and Employee Lifecycle Management.

- Knowledge of Labour Laws and Statutory Compliance.

- Excellent communication and interpersonal skills.

- Solid analytical and HR MIS reporting capabilities.

- Stakeholder management and coordination.

- Problem-solving and decision-making.

- Ability to manage multiple project locations.

- Proficiency in MS Excel, PowerPoint, HRIS, and SAP HR (preferred).

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 ASSISTANT MANAGER (Kolkata)
🏢 SPML Infra
📍 Kolkata