Company: Vetrina Healthcare Pvt. Ltd.

Department: Administration

Designation: Admin Executive

Location: Pune, Maharashtra

Reporting To: Admin Manager / HR Manager

Experience: 1–3 Years

Qualification: Graduate in any discipline (B.Com / BBA preferred)

1. Job Purpose

To manage day-to-day administrative activities, ensure smooth office and facility operations, coordinate with vendors, maintain administrative records, and provide effective support to all departments for the smooth functioning of the organisation.
1. Key Roles & Responsibilities

A. General Administration

- Manage day-to-day office administrative activities and ensure smooth office operations.
- Maintain office infrastructure, housekeeping, security, and overall workplace cleanliness.
- Monitor office supplies, stationery, pantry materials, and other administrative requirements.
- Ensure proper maintenance of office equipment, furniture, and other assets.
- Coordinate office repairs, maintenance, and facility-related requirements.

B. Vendor & Facility Management

- Coordinate with housekeeping, security, transport, and other service vendors.
- Obtain quotations, negotiate prices, and process vendor requirements.
- Monitor vendor performance and ensure timely delivery of services.
- Maintain vendor records, agreements, bills, and payment-related documentation.

C. Travel & Transportation Management

- Coordinate employee travel arrangements, hotel bookings, and transportation.
- Manage vehicle arrangements, fuel records, and vehicle maintenance, wherever applicable.
- Maintain travel-related bills and expense records.

D. Documentation & Record Management

- Maintain administrative files, registers, agreements, and other significant documents.
- Maintain records of company assets, office inventory, and stationery.
- Track the issuance and return of company assets.
- Ensure proper documentation and timely submission of administrative bills and invoices.

E. Coordination & Support





- Coordinate with HR, Finance, Purchase, Production, and other departments for administrative requirements.
- Support employee joining and exit formalities related to company assets and facilities.
- Assist in organising meetings, training sessions, events, and company functions.
- Handle administrative queries and resolve day-to-day operational issues.

F. Compliance & Cost Control

- Ensure adherence to company administrative policies and procedures.
- Maintain records related to facility safety, security, and statutory requirements, wherever applicable.
- Monitor administrative expenses and identify opportunities for cost optimisation.
- Ensure timely renewal of AMC, service contracts, and other administrative agreements.

1. Required Skills & Competencies

- Good communication and interpersonal skills.
- Strong coordination and vendor management abilities.
- Knowledge of MS Excel, MS Word, and email communication.
- Good organisational and multitasking skills.
- Problem-solving and negotiation skills.
- Ability to manage multiple administrative activities independently.
- Attention to detail and effective time management.

1. Key Performance Indicators (KPIs)

- Timely completion of administrative activities.
- Effective vendor management and service quality.
- Proper maintenance of office assets and inventory records.
- Administrative cost optimisation and budget control.
- Timely processing of bills and vendor payments documentation.
- Employee satisfaction with administrative support.
- Compliance with company administrative policies and procedures.

1. Experience & Qualification

- Graduate in any discipline.
- 1–3 years of experience in administration or facility management.
- Experience in the pharmaceutical or healthcare industry will be an added advantage.
- Working knowledge of MS Office and administrative documentation.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Admin Executive (Katraj)
🏢 Vetrina Healthcare
📍 Katraj