JOB DESCRIPTIONAccounts Receivable Clerk (Accounts & Finance Executive)

Company: Spice N Oil – Chokkar Group of Companies

Location: Chennai, Tamil Nadu

Employment Type: Full-Time (Egmore, Chennai) [Monday - Saturday, 09:30 AM to 07:00 PM]

Department: Accounts & Finance

Experience: 1–3 Years (Freshers with relevant accounting knowledge may apply)

- About the RoleSpice N Oil is looking for a detail-oriented and responsible Accounts Receivable Clerk to manage day-to-day accounting operations, financial records, receivables, payables and statutory documentation across its business divisions.

The candidate will be responsible for maintaining accurate books of accounts, tracking customer and supplier transactions, monitoring outstanding payments, preparing financial reports, coordinating GST and TDS compliance, and assisting with income tax and other statutory requirements.

The candidate will work closely with management and coordinate with external accountants, auditors and Chartered Accountants wherever required.

- Key ResponsibilitiesA. Accounts Receivable & Collection Management

- Maintain customer-wise and invoice-wise accounts receivable records.
- Prepare and issue sales invoices, debit notes and credit notes.
- Track customer payments, outstanding balances and overdue invoices.
- Maintain accurate customer ledgers and payment histories.
- Follow up with customers for pending payments through calls, emails and WhatsApp.
- Prepare regular outstanding statements and ageing reports.
- Reconcile customer accounts and identify discrepancies.
- Verify payment receipts against invoices and outstanding balances.
- Monitor credit periods and payment commitments.
- Escalate delayed payments and irregularities to management.
- Maintain records of payment commitments and collection follow-ups.
- Prepare daily, weekly and monthly collection reports.

B. Accounts Payable & Supplier Management

- Record supplier invoices, purchase bills and expenses.
- Maintain supplier-wise ledgers and outstanding payment records.
- Verify purchase invoices against delivery documents and supporting records.
- Track payment due dates and prepare supplier payment schedules.
- Reconcile supplier statements with internal books.
- Identify duplicate invoices, missing entries and discrepancies.
- Coordinate with suppliers regarding payment confirmations and outstanding balances.
- Maintain proper documentation of advances, deposits and adjustments.

C. Bookkeeping & General Accounting

- Maintain day-to-day books of accounts.
- Record sales, purchases, receipts, payments, journal entries and expenses.
- Maintain cash books, bank books, sales registers and purchase registers.
- Maintain customer, supplier, employee and general ledgers.
- Record journal vouchers, contra entries and adjustment entries.
- Maintain fixed asset and expense records.
- Ensure accurate classification of income, expenses, assets and liabilities.
- Maintain supporting documentation for every accounting transaction.
- Ensure books are updated regularly and accounting records are properly organised.
- Assist in monthly, quarterly and annual account closures.

D. GST Compliance & Taxation

- Prepare and verify GST sales and purchase data.
- Maintain GST-compliant sales and purchase registers.
- Assist in preparing and filing GSTR-1 and GSTR-3B returns.
- Reconcile books of accounts with GSTR-1, GSTR-3B and GSTR-2B.
- Verify Input Tax Credit (ITC) eligibility and identify mismatches.
- Track GST payable, input tax credit and outstanding tax liabilities.
- Verify GST rates, HSN/SAC codes and invoice details.




- Maintain GST challans, returns and filing acknowledgements.
- Coordinate with the Chartered Accountant for GST compliance, notices and assessments.
- Ensure relevant GST records are maintained and filing deadlines are monitored.

E. TDS & Income Tax Compliance

- Identify transactions attracting Tax Deducted at Source (TDS).
- Calculate and record applicable TDS deductions.
- Maintain TDS payable and receivable records.
- Assist in TDS payment and quarterly return preparation, including Form 24Q, 26Q and other applicable forms.
- Reconcile TDS records with Form 26AS and AIS wherever applicable.
- Maintain TDS certificates and supporting documentation.
- Assist in preparation of Income Tax Return (ITR) data and supporting schedules.
- Coordinate with the Chartered Accountant for income tax filings, tax computations and statutory requirements.
- Track applicable tax payment and filing deadlines.

F. Bank Reconciliation & Financial Reconciliation

- Perform regular bank reconciliations.
- Reconcile bank statements against internal cash and bank books.
- Identify unrecorded transactions, duplicate entries, bank charges and discrepancies.
- Reconcile customer and supplier ledgers.
- Reconcile cash transactions, advances, deposits and inter-account transfers.
- Investigate differences between internal records and external statements.
- Maintain proper documentation of reconciliation statements.
- Ensure all reconciliation discrepancies are resolved or reported to management.

G. Financial Reporting & MIS

- Prepare monthly Profit & Loss (P&L;) statements.
- Assist in preparing Balance Sheets and Trial Balance reports.
- Prepare accounts receivable and accounts payable ageing reports.
- Prepare customer-wise and supplier-wise outstanding reports.
- Prepare monthly sales, purchase, expense and collection reports.
- Track revenue, operating expenses and profitability.
- Prepare cash flow statements and cash position reports.
- Monitor working capital, receivables and payables.
- Generate management information system (MIS) reports.
- Highlight unusual expenses, overdue receivables and accounting discrepancies.
- Provide accurate financial information to management for decision-making.

H. Outstanding Management & Financial Monitoring

- Maintain consolidated outstanding reports across customers and suppliers.
- Track opening balances, current transactions, payments, adjustments and closing balances.
- Monitor overdue customer receivables and supplier liabilities.
- Identify differences between customer statements and internal ledgers.
- Track advances, security deposits, credit notes and debit notes.
- Maintain records of bounced cheques and failed payment transactions.
- Prepare collection forecasts and payment obligation schedules.
- Provide management with regular updates on receivables, payables and cash flow.

I. Documentation, Audit & Statutory Coordination

- Maintain physical and digital accounting records.
- Organise invoices, receipts, purchase orders, payment vouchers and bank statements.
- Maintain records required for statutory audits and internal audits.
- Assist in preparing audit schedules and supporting documentation.




- Coordinate with external Chartered Accountants, auditors, banks and tax consultants.
- Assist in responding to accounting and statutory queries.
- Maintain proper documentation of tax filings, challans, returns and acknowledgements.
- Ensure confidentiality and security of financial information.

3. Software & Technical SkillsAccounting Software

- Tally Prime – Preferred.
- Tally ERP.
- Zoho Books or similar accounting software.

Office & Reporting Tools

- Microsoft Excel – Good working proficiency.
- Google Sheets.
- Microsoft Word.
- PDF documentation and digital record management.

Excel Skills Expected

- VLOOKUP / XLOOKUP.
- SUMIF / SUMIFS.
- IF and conditional formulas.
- Pivot Tables.
- Data filtering and sorting.
- Reconciliation and financial statement preparation.

Familiarity with GST portals, Income Tax portals, TRACES and MCA-related compliance processes will be an advantage.
- Required Skills & Competencies
- Valuable understanding of accounting principles and bookkeeping.
- Knowledge of GST, TDS and income tax fundamentals.
- Strong numerical and analytical abilities.
- Ability to identify accounting errors and discrepancies.
- Good Excel and spreadsheet management skills.
- Strong attention to detail and accuracy.
- Ability to maintain structured financial records.
- Good communication and follow-up skills.
- Ability to manage deadlines and multiple accounting responsibilities.
- Integrity, accountability and confidentiality.
- Willingness to learn and take ownership of assigned responsibilities.

5. Educational Qualifications
- B.Com / M.Com / BBA (Finance) or equivalent qualification preferred.
- Candidates with accounting, taxation or finance-related diplomas may also apply.
- Practical knowledge of Tally Prime, GST and Excel is preferred.
- Candidates with relevant accounting experience will receive preference.
- Freshers with strong accounting fundamentals and willingness to undergo training may also be considered.

6. Performance ExpectationsThe candidate is expected to progressively take ownership of the accounting and finance operations assigned by management. Performance will be evaluated based on:
- Accuracy and timeliness of bookkeeping.
- Proper maintenance of customer and supplier ledgers.
- Timely preparation of outstanding and ageing reports.
- Effectiveness of payment follow-ups and reconciliation.
- Accuracy of GST and TDS data preparation.
- Timely preparation of financial statements and MIS reports.
- Ability to identify and rectify accounting discrepancies.
- Proper maintenance of documentation.
- Adherence to statutory deadlines.
- Reliability, accountability and confidentiality.

7. Reporting StructureReports To: Management / Finance Manager The candidate will coordinate with:

- Management and business division heads.
- Sales and operations teams.
- Suppliers and customers.
- External Chartered Accountants and auditors.
- Banks and financial institutions, wherever required.

8. Ideal Candidate ProfileWe are looking for someone who understands that accounting is more than entering transactions into software. The ideal candidate should be capable of tracking every rupee coming into and going out of the business, maintaining accurate books, identifying discrepancies, following up on outstanding payments, reconciling accounts and preparing meaningful financial reports.

We are looking for someone who can manage the complete accounting workflow — from invoice generation and bookkeeping to reconciliation, taxation, outstanding management and financial reporting.

📌 Accounts Receivable Clerk (Chennai)
🏢 Digenie
📍 Chennai