Winista Pharma – Hiring 2 Accountants

Position 1: Supplier & Purchase Accountant

1 Vacancy

Department: Accounts

Key Responsibilities

- Supplier Payments & Reconciliation
- Ensure timely daily payments to suppliers and notify management whenever payments require approval or release.
- Reconcile supplier ledgers against credit notes and ensure zero outstanding differences.
- Coordinate with companies for pending credit notes and ledger discrepancies.
- Prepare and maintain rate-difference claims for applicable companies, including provisional credit notes.
- Verify provisional credit notes weekly and follow up until closure.
- Statutory & Monthly Compliance
- Complete TDS reconciliation by the 5th of every month.
- Complete GST reconciliation by the 17th of every month.
- Ensure credit card bills, electricity bills and miscellaneous expenses are paid by the 2nd of every month.
- Maintain an updated cash flow statement.
- Expenses & Financial Reporting
- Record all expenses with proper narrations, including commissions and recurring expenses.
- Prepare monthly Profit & Loss statements for Chembur and Andheri branches alternately.
- Prepare salary sheets for both branches by the 5th of every month and obtain approval from the Manager and Director.
- Release client commissions on the 3rd of every month.
- Credit Notes & Supplier Coordination
- Meet the Manager fortnightly to review supplier credit note issues, pending claims and grievances.
- Maintain a proper follow-up tracker for all unresolved supplier issues.




- Track delivery dockets shared in the Purchase/Accounts WhatsApp group and ensure proper accounting and filing.

Reporting to: Accounts Manager / Director

Position 2: Customer & Branch Accountant

1 Vacancy

Department: Accounts

Key Responsibilities

- Customer Outstanding Management
- Prepare customer outstanding reports for both branches.
- Submit printed reports to the Director every Tuesday, Thursday and Saturday, highlighting customers delaying payments.
- Maintain accurate customer ledgers and rectify discrepancies across both branches.
- Issue customer credit notes only after obtaining approval from the Manager or Director.
- Coordinate with the sales team for timely recovery of outstanding payments.
- Branch Accounts & Monitoring
- Visit the Andheri branch every Friday to monitor outstanding accounts, petty cash, expense entries and other accounting activities.
- Ensure all accounting books are checked, updated and properly maintained.
- Sign the relevant books/registers during every branch visit as confirmation of monitoring.
- Submit all accounting books for the Director’s supervision once every week.
- Prepare monthly Profit & Loss statements for Chembur and Andheri branches alternately.
- Billing & Documentation




- Send customer invoices and delivery dockets through email or WhatsApp on a daily basis.
- Print, file and distribute monthly bills between the 6th and 10th of every month.
- Track delivery dockets shared in the Purchase/Accounts WhatsApp group.
- Maintain proper documentation and filing of customer-related accounts.
- Sales Team Coordination
- Prepare the salesperson’s daily customer visit schedule by Saturday of every week.
- Print and distribute customer outstanding sheets for daily recovery visits.
- Prepare a weekly sales recovery and visit report and submit it to the Director / Sai every Saturday.
- Highlight customers requiring special attention or management intervention.
- Expenses & Financial Records
- Record all expenses with proper narrations, including commissions and recurring expenses.
- Monitor petty cash and ensure proper supporting documentation for all expenses.

Reporting to: Accounts Manager / Director

Common eligibility requirements (both positions)

- Graduate in Commerce (B.Com preferred).
- Previous experience in accounting, preferably in pharmaceutical distribution, wholesale or trading.
- Good understanding of supplier and customer ledger reconciliation.
- Working knowledge of GST, TDS, credit notes and accounting procedures.
- Good command over MS Excel and accounting/ERP software. Experience with Medica will be an advantage.
- Robust follow-up skills and attention to detail.
- Must be organised, responsible and comfortable working with strict deadlines.
- Ability to coordinate with suppliers, customers, salespeople and internal departments.

📌 Accountant/ Accounts Executive (Mumbai)
🏢 Winista Pharma
📍 Mumbai