1. Manpower and attendance

- Maintain daily attendance for staff, contractor workers, and labour (muster roll, biometric or register)
- Keep worker records: ID proofs, joining forms, photos, emergency contacts
- Coordinate gate pass and entry/exit for workers and visitors
- Prepare overtime and timesheet data for payroll
- Track worker headcount against the planned manpower

2. Labour and statutory compliance

- Keep registers and records required under labour laws (wages, attendance, PF/ESI, bonus, contract labour)
- Check that contractors have valid licences, PF/ESI coverage, and insurance (WC/GPA)
- Maintain minimum wage and payment records for contractor workers
- Support inspections or audits by the client, labour department, or safety teams

3. Safety and welfare support

- Arrange safety induction and toolbox talk records, and keep attendance sheets
- Keep PPE issue records and replace PPE on time
- Maintain the first aid box, and keep accident or incident reports and emergency contact lists on file
- Make sure drinking water, toilets, rest sheds, and canteen or mess arrangements are in order
- Manage worker accommodation (camp) if applicable

4. Store, material, and inventory coordination

- Maintain records of material receipts (GRN), issues, and returns
- Check delivery challans against purchase orders
- Keep stock registers for consumables, tools, and PPE
- Raise material requisitions promptly on engineers’ requests

5. Documentation and reporting

- Maintain site files: drawings register, correspondence, MoMs, approvals, RFIs, work permits
- Prepare Daily Progress Reports (DPR), weekly and monthly reports as required
- Keep records of client communication and letters
- Maintain the document control system

6. Accounts and petty cash support





- Handle petty cash with vouchers and monthly reconciliation
- Collect and verify bills for site expenses (fuel, transport, local purchases)
- Prepare bill and invoice support documents (measurement sheets, attendance, challans)
- Follow up on contractor and vendor payment documents

7. Vendor and contractor coordination

- Coordinate with local vendors for supplies, transport, and services
- Maintain vendor and contractor contact lists
- Track work orders, and note payments due against them

8. Site facilities and logistics

- Arrange vehicles, fuel, office supplies, internet, electricity, and housekeeping
- Manage site office setup and upkeep
- Arrange travel and stay for staff or visiting officials
- Maintain asset registers (laptops, tools, equipment)

9. Liaison and external coordination

- Deal with the client’s admin or HR team, local authorities, and police verification when required
- Handle permits, gate passes, and permission letters

10. Reporting line and discipline

- Report to the Site In-charge or Project Manager, and to HR or Head Office on admin matters
- Escalate issues like labour unrest, payment delays, and safety lapses quickly
- Keep records neat and audit-ready at all times

Key skills

Basic MS Excel and Word, good record-keeping, knowledge of labour laws, communication with workers and clients, and the ability to stay organized under pressure.

Typical KPIs

- Attendance and payroll data accuracy
- Statutory records up to date
- Zero compliance gaps in audits
- Timely DPR and report submission
- Stock and petty cash reconciled with no discrepancies

Pay: ₹20,000.00 - ₹23,000.00 per month

Perks:

- Health insurance
- Leave encashment
- Paid time off
- Provident Fund

Work Location: In person

📌 Site Admin (India)
🏢 Metro Pradhan Infrasolutions
📍 India